Legal & Business Affairs Coordinator, long-term contract

INNOCEAN•Huntington Beach, CA

22h•Hybrid

About The Position

INNOCEAN USA, a full-service ad agency located in sunny Huntington Beach, CA, is seeking a Legal & Business Affairs Coordinator to join our growing team! This is a long-term contract role with access to benefits! We are a hybrid workplace, x3 days week onsite. Candidates must be local to SoCal. This position provides the unique opportunity to join the Legal & Business Affairs team at an agency with an abundant portfolio of global experience, spearheading the realization of new ideas & creativity. The Legal & Business Affairs Coordinator will learn to become a subject matter expert on the SAG/AFTRA Commercials contract, vendor/talent negotiations, rights and clearances, and more. The L&BA Coordinator will report to the Executive Director of Legal & Business Affairs | Traffic and assist on overseeing content production, including broadcast, industrial, and digital projects across clients and the agency network. The ideal candidate is a team player with an entrepreneurial spirit and ability to work in a fast-paced creative environment.

Requirements

6 - 12 months internship or office experience in an ad agency or production company
Some knowledge of union contracts is preferred
Deep interest in Creative Production and Advertising
Strong attention to detail and ability to multi-task in fast-paced, dynamic environment.
Analytical, problem-solving, interpersonal, strategic thinking, and reasoning skills.
Ability to communicate effectively and efficiently through demonstrated strong written and verbal communication skills.
Positive attitude and continual desire to learn

Nice To Haves

Paralegal Certificate is a nice to have

Responsibilities

Create estimates for production projects, and other projects as needed
Purchase order/invoice processing
Work with all outside vendors, such as talent agents, licensors, music and production companies
Work with finance department on setting up new vendors
Interdepartmental communication/collaboration as needed
Work with producers and L&BA Managers to monitor production costs through job reconciliation
Work with producers and L&BA Managers on completion reports for all projects
Research performance rights organizations (PROs) databases to understand ownership break down of music licenses
Pay talent sessions via Extreme Reach (XR)
Manage talent/rights expiration and renewals
Track commercial/video, licensing and agreement expirations while working closely with account teams to determine extensions and/or renegotiations
Manage department’s quarterly residuals job for clients
Partner with L&BA Manager/Director for mentorship and advancement within the department
Assist the Executive Director with coordination and department projects as needed