Legal Billing Coordinator

Foley & Lardner LLP • Houston, TX

3d • $58,100 - $89,400 • Hybrid

About The Position

Foley & Lardner LLP is currently seeking a Billing Coordinator to join their team. The Coordinator is responsible for compiling, managing, and executing complex attorney billing across all three law departments. This is a client-facing role where the ideal candidate will prioritize to meet tight deadlines, have a strong attention to detail, and multi-task to process high-volume billing. The Coordinator communicates effectively with attorneys, assistants, and accounting colleagues and accurately maintains records throughout the entire billing cycle.

Requirements

• High school diploma or equivalent required
• Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required
• Proficiency with Microsoft Excel and Outlook

Nice To Haves

• Associate's or Bachelor’s degree preferred
• Experience with 3E preferred

Responsibilities

• Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines.
• Reviews and verifies accuracy of billing and cost backup documentation, as required.
• Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter.
• Generates and delivers client invoices in the requested format.
• Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate.
• Researches and responds to inquiries regarding billing issues and problems.
• Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys.
• Generates billing statements and production reports, as requested.
• Ensures strict confidentiality at all times.

Benefits

• salary ranges for all positions
• The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED