Legal Billing Specialist

Silicon Valley Recruiting•Chicago, IL

2d•Hybrid

About The Position

Our client is seeking a detail-oriented Legal Billing Specialist to join its Accounting Department. This role plays a critical part in the firm's revenue operations by ensuring the accurate and timely processing of client invoices in accordance with client billing guidelines, attorney instructions, and firm policies. The ideal candidate will have prior billing, accounting, or legal billing experience, exceptional attention to detail, strong communication skills, and the ability to collaborate effectively with attorneys, legal assistants, and accounting professionals in a fast-paced environment. Please note that this is a hybrid work opportunity, with employees working in the firm's Chicago office three days per week, with the option of WFH two days per week.

Requirements

Minimum of 2 years of billing, accounting, accounts receivable, or related experience
Experience in a law firm or professional services environment strongly preferred
Knowledge of electronic billing platforms, vendor requirements, and LEDES file formats preferred
Strong understanding of billing processes and invoice management
Excellent written and verbal communication skills
Strong analytical and problem-solving abilities
Exceptional attention to detail and organizational skills
Ability to prioritize multiple deadlines in a fast-paced environment
Professional, responsive, and service-oriented approach
Microsoft Excel, Outlook, and Word
Electronic billing (eBilling) platforms
LEDES billing formats
Zoom Workplace or similar collaboration tools
Accounting and billing software systems

Nice To Haves

Experience with Surepoint Legal Management System or Aderant is highly desirable

Responsibilities

Generate, review, and process prebills in accordance with established firm procedures and deadlines
Prepare and submit client invoices accurately and on time, including electronic billing submissions
Review and interpret billing guidelines, fee agreements, and attorney billing instructions
Ensure compliance with client-specific billing requirements and firm policies
Maintain billing instructions and client-specific information within the accounting system
Research, troubleshoot, and resolve billing discrepancies and invoice rejections
Respond to inquiries regarding billing history, payment status, time entries, and cost details
Collaborate closely with attorneys, legal assistants, and accounting team members to support billing and collection efforts
Maintain confidentiality of firm and client financial information
Participate in ongoing training and professional development opportunities