Legal Asst II - On Site
About The Position
The Legal Assistant II provides administrative and legal support to the Transactions Legal Group and senior leadership, including the Chief Legal Officer. This role owns calendar and travel coordination, expense processing, and meeting logistics, while also supporting regulatory exams, legal reporting, and document preparation. The position manages legal records and filing systems, maintains document tracking and retention, and supports workflow intake processes to ensure efficient legal operations. Ability to work on-site in downtown Portland 3 days per month is a requirement of the role.
Requirements
- High School Diploma required
- 4+ years of progressively responsible administrative work experience in a corporate law or business department, law office, or the equivalent combination of education and/or relevant experience.
- Prior experience supporting senior management officers, Chief Legal Officer and/or in-house law department preferred.
- Experience interacting with all levels of the organization with a concentrated focus on Senior Management.
- Must be detail oriented and able to handle critical tasks for supported staff quickly and efficiently.
- Recognizes and is open to changing circumstances and alters behavior as necessary.
- Takes action, initiates activity, pursues ambitious goals with persistence and shows resilience in the face of obstacles and setbacks.
Nice To Haves
- Associate’s degree preferred.
- Notary or ability to achieve designation within 3 months preferred
Responsibilities
- Manage calendars, meetings, travel, and expenses for legal team and senior leaders
- Support regulatory exams, legal reports, and preparation of memos and communications
- Maintain legal records, filing systems, and document tracking/retention processes
- Coordinate document research and retrieval through legal indexing systems
- Support work intake processes and day-to-day administrative operations
Benefits
- medical, dental, vision
- 401(k) plan with matching company contributions
- An annual incentive bonus plan
- Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually
- Paid parental leave and adoption/surrogacy assistance
- An employee giving program that double matches your donations to eligible nonprofits and schools
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
