Legal Assistant – Corporate & Real Estate Practice Groups

Preti Flaherty•Concord, NH

4d•Hybrid

About The Position

At Preti Flaherty, we know that exceptional people and efficient processes drive our continued success. Our Legal Assistants are integral members of our team, providing high-level administrative and legal support to attorneys and contributing meaningfully to our client service and transactional outcomes. We are seeking a motivated and highly organized Legal Assistant to join our Corporate and Real Estate Practice Groups. This position will be responsible for preparing and organizing legal documents, maintaining corporate and real estate records and files, supporting transactional workflows, and providing administrative support to attorneys across both practice areas. This is a full-time, hourly paid, hybrid position based in our downtown Concord, New Hampshire office.

Requirements

3+ years of professional experience working in a comparable administrative position
Strong written and verbal communication skills with exceptional attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment
Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team
Interest in working for a law firm, preferably within corporate, real estate, or other transactional practice areas
Commitment to discretion and integrity due to exposure to sensitive and confidential information

Nice To Haves

Bachelor’s degree preferred
Familiarity with document management systems is considered a plus

Responsibilities

Provide comprehensive administrative support to corporate and real estate attorneys, including scheduling meetings, maintaining calendars, coordinating travel, organizing and updating matter files, and processing expense reports
Manage and track multiple corporate and real estate matters and advise attorneys and paralegals of upcoming deadlines, outstanding tasks, document needs, and transaction milestones
Organize and maintain electronic and physical real estate and corporate files
Organize and maintain attorneys’ calendars and email folders
Communicate regularly and professionally with clients, opposing counsel, local municipalities, registries of deeds, secretaries of state, financial institutions, title companies, and other transaction participants
Proofread and format corporate and real estate documents, including deeds, mortgages, closing documents, corporate resolutions, correspondence, and related transaction materials
Prepare and assemble correspondence, notices, basic corporate forms, real estate closing materials, signature packets, and indexed document packages
Serve as witness and/or Notary Public to in-person document executions
Electronically search, file, and retrieve documents with registries of deeds, secretaries of state, and other public filing offices, as needed
Assist with entity formation and maintenance tasks, real estate transaction support, document execution logistics, and post-closing/post-transaction organization
Assist with billing, time entry, and administrative tasks as assigned
Support attorneys in preparing closing binders, transaction checklists, diligence materials, signature packets, and other corporate and real estate transaction deliverables