Real Estate Legal Assistant
About The Position
At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Legal Assistant is multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things. The ideal candidate is a self-motivated, highly organized professional with experience assisting attorneys with commercial real estate transactions, including acquisitions, dispositions, leasing, financing, and related matters.
Requirements
- Bachelor's degree or equivalent relevant work experience
- Minimum of three years of experience as a legal assistant at a law firm preferably in real estate (litigation and transactional)
- Familiarity with commercial real estate documents and terminology
- Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
- Ability to communicate professionally and interact effectively with all levels of personnel
- Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision
- Flexibility and ability to respond quickly and positively to shifting demands
- Ability to work under pressure to meet strict deadlines
Responsibilities
- Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys
- Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts
- Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports
- Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials
- Make redactions, conduct bates numbering, and compile document productions
- Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits
- Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements
- Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request
- Welcome clients and greet visitors with a helpful, positive, and professional attitude
- Answer direct-line phone calls in a professional manner and route as necessary
- Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
