Legal Assistant/Secretary

Rubenstein Law, P.A. • New York, NY

9d • $24 - $26 • Onsite

About The Position

The Legal Assistant is responsible for managing pre-suit cases from start to resolution, working closely with the assigned attorney to ensure timely and accurate completion of tasks and documentation. Maintains organized case files and facilitates clear communication with clients, providers, and legal staff to support effective case development.

Requirements

• Bi-lingual: (English/Spanish).
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Responsibilities

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.
• Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
• Preparing demands and closing statements.

Benefits

• Paid Time Off (PTO) plus 8 paid holidays a year
• Sick Leave
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave to support employees and their families during difficult times
• Hospital leave benefits for qualifying medical situations
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed