Legal Secretary

State of Ohio • Columbus, OH

12h • Hybrid

About The Position

The Ohio Attorney General's Office is currently seeking a candidate for a Legal Secretary position in the Environmental Enforcement section. The Legal Secretary performs a variety of clerical, procedural, and administrative tasks for attorneys and other office staff. This position will work a hybrid in-person/ remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is 30 E. Broad St., Columbus OH.

Requirements

• 6 months' work experience performing legal secretary duties in a law firm or legal setting
• 1 course or 1 month’s experience in public relations.
• Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college
• Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college
• Or completion of Bachelor's degree or higher in any related field
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Administrative support/services
• attention to detail
• confidentiality
• time management
• verbal and written communication

Responsibilities

• Performs confidential work for section attorneys, producing accurate, typed, finished copy of legal documents, confidential materials & correspondence from rough written or electronic instructions requiring knowledge of legal terminology.
• Composes or independently answers correspondence to clients, staff or general public.
• Proofreads & corrects all correspondence/materials produced prior to submission to attorney.
• Understands filing requirements & physically & electronically files briefs, motions & other documents in state & federal courts.
• Relieves supervisor of some administrative tasks (e.g., assists in setting up office procedures; does research; gathers statistics; prepares reports; sets up & maintains confidential files, coordinates meetings; prepares agendas).
• Answers sections main phone line, screens calls& visitors for attorneys & other personnel; greets visitors.
• Performs general or routine typing& clerical tasks; makes copies; prepares print orders as needed.
• Receives, sorts, logs & distributes incoming mail; picks up & delivers filings, legal documents, & other office correspondence for section.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree