Legal Assistant/Front Desk

Law Firm Carolinas•Wilmington, NC

10d•Onsite

About The Position

We are seeking a friendly, energetic, and highly organized Legal Assistant / Front Desk Coordinator to serve as the first point of contact for our Wilmington office. This role is essential in creating a welcoming and professional environment for clients and visitors while providing administrative and operational support to attorneys and staff. The ideal candidate is self-motivated, detail-oriented, and thrives in a fast-paced legal setting, balancing front desk responsibilities with administrative and legal support tasks.

Requirements

Minimum 1 year of experience in a receptionist, administrative, or legal assistant role
Strong interpersonal skills with a customer-service mindset
Proficiency in Microsoft Office (Word, Outlook, Excel) and general computer skills
Excellent organizational skills and attention to detail
Ability to multitask and prioritize effectively in a fast-paced environment
Professional communication (verbal and written)
Client service and relationship management
Time management and task prioritization
Attention to detail and accuracy
Confidentiality and discretion
Problem-solving and resourcefulness
Team collaboration and adaptability
Office technology and equipment proficiency
Document management and file organization

Nice To Haves

Notary Public certification (or willingness to obtain) preferred
Basic understanding of real estate transactions (preferred but not required)

Responsibilities

Greet and assist clients, visitors, and vendors in a professional and welcoming manner
Serve as the “face” of the office and maintain a positive client experience
Manage incoming calls and direct inquiries appropriately
Maintain cleanliness and organization of lobby and conference rooms
Open and prepare the office for daily operations
Order and maintain office supplies and inventory
Coordinate maintenance and repair of office equipment
Sort and distribute incoming mail; prepare outgoing mail
Ensure overall office organization and operational efficiency
Print, assemble, and organize real estate closing packages
Scan and upload documents into client files and case management systems
Provide general administrative support to the legal team as needed