Front Desk Administrative Assistant

Metal Craft Machine & Engineering•Elk River, MN

3h•$21 - $27•Onsite

About The Position

METAL CRAFT, a precision machining company located in Elk River, MN, is seeking a FRONT DESK ADMINISTRATIVE ASSISTANT to join their team. The company mission is to provide custom precision manufacturing and innovative services to medical, aviation, space, defense, and emerging high-tech industries. They are looking for an individual who is passionate about their work and committed to quality, service, excellence, and innovation. METAL CRAFT emphasizes a culture where contributions are valued, and professional goals are supported, offering stability, a safe and clean environment, and challenging work for over 40 years.

Requirements

Associate's degree in office management or a similar field; or relevant work experience
Minimum 0-2 years of administrative support experience preferably in a manufacturing environment
Experience with answering phones and greeting people
Excellent listening, verbal, and written communication skills
Strong ability to multi-task, prioritize and adapt to shifting priorities
Exceptional problem solving and decision-making skills and the ability to think independently
Excellent telephone manners
Ability to work with people in a professional manner
Attention to detail
Able to prioritize assignments, work with people, negotiate, analyze problems and translate company needs into actions necessary to achieve the goals
Proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

Responsibilities

Answer phones, greet visitors, and schedule conference rooms.
Scan customer jobs and manage special projects as assigned.
Assist both facilities with tasks and finalize them.
Provide administrative duties to different departments.
Welcome visitors, announce them to appropriate personnel, and ensure completion of paperwork, sign-in, and ITAR security procedures.
Answer, forward, page, and transfer incoming telephone calls.
Distribute monthly birthday cards, manage the thank you card program, and handle new hire shirts and 1-year anniversary jackets for both facilities.
Order candy and other food items for holidays for both facilities.
Set up refreshments in conference rooms and ensure coffee is made at serving centers.
Maintain and adjust the meeting room calendar.
Ensure kitchen and conference rooms are clean, orderly, and presentable.
Coordinate catering needs and setup for company functions and customer visits.
Reserve conference rooms as requested.
Sort, prepare, scan, verify, and index documents for imaging.
Receive, open, sort, and distribute mail.
Manage the storage of customer records, POs, and related items.
Perform other miscellaneous duties as assigned.
Conduct yourself and ensure subordinates conduct themselves in a manner consistent with company mission, values, code of ethics, policies, and other standards of conduct.