Legal and Governance Administrator (Temporary Role) - FT - Days - Legal Services @ MV

El Camino Health•Mountain View, CA

13d•$41 - $61

About The Position

El Camino Health is hiring a temporary Legal and Governance Administrator to provide administrative and coordination support to its Legal Department and governance activities. The role supports the intake, routing, tracking, and follow-up of contract and information requests; coordinates contract execution and approvals; maintains accurate contract records; and supports legal leadership with scheduling, meetings, and departmental materials. It also provides administrative support to the ECH District and Hospital Boards of Directors and their Advisory Committees, including preparing and distributing meeting documentation, coordinating meeting logistics, and assisting with meeting agendas and summaries. The position also provides customer service to business owners seeking help with contract retrieval, system training, and communications. The role is an 8-hour day shift, with 80 scheduled bi-weekly hours. Entry-level candidates and recent graduates are encouraged to apply. A bachelor's degree in a relevant field is preferred, or an equivalent combination of education and relevant experience.

Requirements

Bachelor's degree in business, healthcare administration, social science, English, pre-law, or a related field, or an equivalent combination of education and relevant experience; a degree is preferred.
Strong organizational skills and ability to manage multiple administrative tasks, track details, and follow established processes.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, or comparable software.
Ability to prepare, format, proofread, and coordinate routine documents and correspondence.
Comfort working with databases, document management, or tracking systems.
Professional written and verbal communication skills and ability to interact effectively with internal stakeholders and leadership.
Attention to detail, discretion, and reliability when handling sensitive and confidential information.
Ability to work independently and collaboratively, and willingness to learn legal and governance processes on the job.

Nice To Haves

Prior administrative, internship, or office support experience in a professional environment.
Experience with contract management or board portal software.

Responsibilities

Manage intake, routing, tracking, and follow-up of contract and information requests from internal stakeholders.
Coordinate contract execution by preparing, distributing, and tracking documents for review and signature and ensuring required approvals are completed on time.
Monitor contract matters and help move items through established workflows in accordance with organizational policies and procedures.
Coordinate communications with operational leaders to support organizational alignment on contract matters and legal requests.
Enter, process, and validate data in the contracts management system.
Maintain organized, current, and compliant contract records and documentation for the Legal Department.
Support Legal leadership and team members with scheduling, meeting coordination, and preparation of materials related to contracts, legal matters, and departmental operations.
Respond to routine legal administrative inquiries and escalate issues as appropriate.
Provide administrative support to the ECH District and Hospital Boards of Directors and their Advisory Committees by coordinating Board activities.
Prepare and deliver documentation, including Board meeting agendas, publicizing documentation, meeting materials, and standard contracts.
Coordinate meeting logistics, arrange and establish video conference connections, support agenda preparation, and generate meeting summaries as required.
Attend department meetings and assist with their administrative management.
Provide customer service to ECH business owners seeking assistance with contract retrieval, system training, and communications.
Perform other duties as assigned.