Legal and Governance Administrator (Temporary Role) - FT - Days - Legal Services @ MV

El Camino Health•Mountain View, CA

11d

About The Position

El Camino Health is hiring a temporary Legal and Governance Administrator for its Legal Services department. The role provides administrative and coordination support to the Legal Department, including contract and information request intake, contract execution workflows, contract records, and routine legal administrative inquiries. It also supports the ECH District and Hospital Boards of Directors and their Advisory Committees through meeting coordination, preparation and delivery of documentation, and administrative assistance. The position is full-time, scheduled for 80 hours bi-weekly, with an 8-hour day shift. Entry-level candidates and recent college graduates are encouraged to apply. A bachelor’s degree in a related field or an equivalent combination of education and relevant experience is preferred. Prior administrative, internship, or office support experience in a professional environment is a plus. The role is sedentary for most duties, with walking and standing at times and occasional lifting or carrying of up to 10 pounds. El Camino Health is an equal opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities unless doing so creates an undue hardship or an unmitigable direct threat.

Requirements

Strong organizational skills and ability to manage multiple administrative tasks, track details, and follow established processes.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, or comparable software.
Ability to prepare, format, proofread, and coordinate routine documents and correspondence.
Comfort working with databases, document management, or tracking systems.
Professional written and verbal communication skills and ability to interact effectively with internal stakeholders and leadership.
High attention to detail, discretion, and reliability when handling sensitive and confidential information.
Ability to work independently and collaboratively, with willingness to learn legal and governance processes on the job.

Nice To Haves

Bachelor’s degree in business, healthcare administration, social science, English, pre-law, or a related field, or an equivalent combination of education and relevant experience.
Prior administrative, internship, or office support experience in a professional environment.
Experience with contract management or board portal software.

Responsibilities

Manage intake, routing, tracking, and follow-up of contract and information requests from internal stakeholders.
Coordinate contract execution, including preparing, distributing, and tracking documents for review and signature, and ensuring required approvals are completed on time.
Monitor contract matters and help move items through established workflows in accordance with organizational policies and procedures.
Coordinate communications with operational leaders to support organizational alignment on contract matters and legal requests.
Perform data entry, processing, and validation in the contracts management system to ensure accuracy and completeness.
Maintain organized, current, and compliant contract records and documentation for the Legal Department.
Support Legal leadership and team members with scheduling, meeting coordination, and preparation of materials related to contracts, legal matters, and departmental operations.
Respond to routine legal administrative inquiries and escalate issues as appropriate.
Provide administrative support to the ECH District and Hospital Boards of Directors and their Advisory Committees by coordinating Board activities.
Prepare and deliver documentation, including board meeting agendas, publicizing documentation, meeting materials, and standard contracts.
Coordinate meeting logistics, arrange video conference connections, support agenda preparation, and generate meeting summaries as required.
Attend department meetings and assist with their administrative management.
Provide customer service to ECH business owners seeking help retrieving contracts, receiving system training, or obtaining communications.
Perform other duties as assigned.