Legal Administrative Support Clerk

Banner Health•Phoenix, AZ

2d•Onsite

About The Position

This position provides routine secretarial/clerical support for a department or several departments. The incumbent uses standing instructions to complete their tasks. Unusual situations require supervisor involvement. In this role you will support the legal team by processing and briefing contracts, accepting service of process, sorting and delivering mail, and helping with special projects. The ideal candidate will have administrative experience in a law firm and/or contract processing experience. This position is onsite at Banner Health Corporate Phoenix, working Monday-Friday 8am-4:30pm or 8:30am-5pm.

Requirements

High school diploma/GED or equivalent working knowledge.
Knowledge of office practices and procedures and the ability to perform basic mathematical calculations.
Strong communication and human relations skills are necessary.
Good organizational skills are essential to handle multiple tasks in a timely and effective manner.
Must have familiarity of a personal computer and spreadsheet and word processing software.
Must have the ability to type or word process with speed and accuracy.

Nice To Haves

Administrative experience in a law firm and/or contract processing experience.
One year of clerical experience is preferred.
Additional related education and/or experience preferred.

Responsibilities

Performs data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems.
May include producing/maintaining daily, weekly or monthly reports/lists ensuring accuracy and timeliness.
Maintains department equipment.
Organizes departmental files, paperwork and/or documentation and ensures the confidentiality of those items.
May answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel in a timely, effective, and accurate manner.
May include serving onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.
May perform other office and clerical support work including, but not limited to, maintaining/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage and/or other routine responsibilities.
Works cohesively with team members to ensure delivery of outstanding customer service, in a positive work environment, that supports the department’s ongoing goals and objectives.
May assist and participate in system testing and support to increase effectiveness of new changes or modifications.
This position generally has responsibility in a single facility but may provide support for one or several departments.
This position has frequent interaction with, but is not limited to, employees/physicians, patients, visitors, community agencies, vendors, etc.