Legal Administrative Professional III - Filing Unit (Internal Applicants Only)

King County • Seattle, WA

2d • Hybrid

About The Position

This position is open only to current employees of the King County Prosecuting Attorney's Office. Applicants must serve and pass their six-month probation period in their current position in order to be eligible to apply. The qualified candidate will possess a desire to learn a wide variety of new skills and be able to work comfortably in a fast-paced environment, working both as part of a team and independently. Employee will be trained on four desks and will rotate assignments monthly. Each person should be able to identify and troubleshoot issues on their desk. Assignments include importing new police referrals into PBK, processing criminal Superior court filings and District Court Fugitive filings, preparing and forwarding arrest warrants for issuance, and coordinating daily Rush filings. These positions require excellent organizational skills as well as knowledge of policies and procedures of District and Superior courts.

Requirements

• Skill in maintaining an overview of complex processes.
• Possess thorough knowledge of the criminal legal system and general office principles and practices.
• Orchestrate complex workflows across different units, being able to execute multiple tasks with competing priorities accurately, prioritizing based on urgency and upcoming deadlines.
• Ability to use good judgement to recognize issues and take quick and effective actions, pivoting when work demands require.
• Skills in exercising initiative, following through on work assignments with little direct supervision, and anticipating needs and responding appropriately.
• Must have extensive knowledge of PbK.
• Skills in interpersonal communication.
• Provide information based on acquired job knowledge – specifically with co-workers, law enforcement, DPAs, clerks, and judicial personnel.
• Ability to maintain confidentiality and discretion involving sensitive matters.
• Being receptive to instructional feedback, supervision, and coaching procedures – the way we do business often changes.
• Demonstrate predictable and reliable attendance.
• Commitment to Race, Equity and Social Justice work, including ongoing cultural humility development.

Nice To Haves

• Should be proficient in Adobe Pro, Microsoft Word, Microsoft Excel, FORS, JABS, JMS, and KC Script – and know how to work with a variety of file formats.
• Desire to work in a team environment and contribute to unit discussions where issues and procedures are discussed.

Responsibilities

• Import case referrals from law enforcement.
• Troubleshoot errors or mistakes on referrals, reaching out to LE as necessary.
• Use multiple databases to identify the most recently known addresses for mailing out notifications of charges and arraignment as required by court rules.
• Assign out cases for felony review to various units.
• Maintain a daily log reflecting cases filed and distribute to law enforcement.
• Confirm custody status and determine and schedule arraignment dates per court rules.
• Check Judge’s Orders and update PbK and Arrest Warrants according.
• Prepare and submit Arrest Warrants to the Clerk’s Office and confirm the submittal of those warrants to KCSO Data.
• Submit Superior Court cases for Judge’s review.
• Look over filing documents for consistency and technical PbK parameters and court requirements prior to filing.
• Handle any case rejections by the Court and prepare extra Motions if necessary.
• Liaison with law enforcement, DPAs, and the Records Units for cases on the Investigation calendar.
• Work in tandem with the Investigation Desks and filing DPAs to ensure that rush cases are either held or stricken in a timely manner.
• Notify Records Unit staff on all daily filings and releases prior to the start of the Investigation calendar.
• Create fugitive charging worksheet based on referring law enforcement report and out of state warrant(s).
• File fugitive cases and communicate with the District Court Clerks, Central Processing Unit, and Records Investigation desk.
• Process requests for more information and declines on cases.
• Run NCIC criminal history requests.
• Analyze and troubleshoot issues from weekly PbK lists of cases distributed by PAO Data Analytics.
• Liaison with the Attorney General paralegal to set up and schedule an arraignment hearing for their cases.
• Assist DPAs with working in PbK and troubleshooting issues at pre-filing stage.

Benefits

• PAO employees who are represented by Teamsters Local No. 117 will receive priority consideration.
• Employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of Teamsters Local No. 117.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed