Legal Administrative Assistant

Ignite Human Capital•San Francisco, CA

2d•$38 - $53•Hybrid

About The Position

The Legal Administrative Assistant (LAA) provides broad administrative and clerical support to attorneys and legal teams within a fast-paced law firm environment. This role is central to keeping daily operations running smoothly, requiring strong organizational skills, sharp attention to detail, and the ability to juggle multiple priorities simultaneously. The LAA works closely with Legal Support Assistants (LSAs) and Legal Executive Assistants (LEAs) to ensure work is properly allocated, completed on time, and meets the highest standards of quality.

Requirements

Familiar with legal terminology, documentation standards, and best practices for law firm environments
Proficient in Microsoft Office (Word, PowerPoint, Excel) and legal software such as iManage, Aderant, DocXTools, or Innova
Comfortable with AI-powered tools for document production, review, and research
Strong attention to detail with solid problem-solving instincts and the ability to make quick, sound decisions
Effective communicator, both written and verbal, across attorneys, clients, and support staff
Works well under pressure; stays organized and positive when managing competing deadlines
Adaptable and open to feedback; eager to grow skills as tools and practice needs evolve
Proficient in virtual collaboration platforms (Zoom, Microsoft Teams)
2+ years of experience in a legal setting under attorney or administrator supervision, or within a professional services environment

Nice To Haves

Experience in workflow management or task-tracking roles a plus

Responsibilities

Provide practice-specific support to multiple associates, partners, and attorneys; understand unique practice area requirements and prioritize work accordingly
Draft, edit, and proofread legal documents, communications, and presentations to ensure accuracy and quality
Support day-to-day information governance and records management — ensuring content is stored in approved repositories, organized per firm policy, and proactively managed through matter close-out
Collaborate with other LAAs and LEAs on complex projects; delegate appropriately to LSAs and provide status updates to attorneys, escalating as needed
Organize and monitor assignments within the firm's workflow management tools, including time entry and expense reimbursements
Oversee billing matters including prebill processing, approval workflows, and final bill delivery; serve as attorney proxy for billing questions and follow-up
Handle confidential and sensitive matters with discretion; serve as a trusted resource for associates and partners