Legal Administrative Assistant

Ballard Spahr•Minneapolis, MN

8d•Hybrid

About The Position

Ballard Spahr, a nationally recognized law firm with over 750 lawyers across 19 offices, is seeking an experienced Legal Administrative Assistant for its Minneapolis office. This role supports attorneys and clients in commercial finance, banking, and bankruptcy litigation. The ideal candidate is a proactive professional with strong technical and administrative skills, capable of working independently, managing priorities, and delivering exceptional client service in a fast-paced legal environment. This is a hybrid position requiring 3 days a week in the Minneapolis office.

Requirements

Minimum of 5 years of commercial finance, banking and bankruptcy litigation experience in a law firm or comparable professional services environment.
Ability to think and work proactively and independently with minimal supervision.
Experience preparing and e-filing documents in state and federal courts.
High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Demonstrated ability to exercise sound judgment, work independently with minimal supervision, and manage confidential information.
Strong organizational skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail.

Nice To Haves

Experience with document management systems and time and billing systems preferred.

Responsibilities

Maintain and process case information through final disposition.
Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
Maintain attorney calendars, schedules, and contact information.
Support new client intake and related administrative processes.
Provide exceptional internal and external client service while managing multiple priorities.
Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.