Legal Administrative Assistant

Nelson Mullins Riley & Scarborough, LLP • Chicago, IL

2d • $70,000 - $95,000 • Onsite

About The Position

Nelson Mullins, an AM Law 100 firm is currently seeking an experienced Legal Administrative Assistant to join our Chicago office in support of the Midwest Commercial Litigation Team. This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service.

Requirements

• 3–5 years of administrative assistant experience supporting attorneys in a law firm environment
• At least 3 years of civil litigation experience in state and federal court
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint

Nice To Haves

• Strong law firm background
• Ability to thrive in a fast-paced, deadline-driven litigation environment
• Highly organized
• Detail-oriented
• Resourceful
• Excellent written and verbal communication skills
• Professional demeanor
• Strong analytical and multitasking skills
• Solid work ethic
• Familiarity with legal billing practices
• Comfort using technology
• Aptitude for learning new systems and software

Responsibilities

• Maintaining electronic files in NetDocs
• Drafting, formatting, editing, and proofreading legal documents
• Handling electronic filings and downloads in state and federal court systems
• Analyzing pleadings and court orders
• Processing docketing requests using the Firm’s docketing software
• Managing incoming mail and correspondence
• Scheduling meetings and conference calls
• Maintaining attorney calendars
• Entering and reviewing time entries
• Assisting with billing and accounts receivable
• Preparing expense reports
• Performing conflict checks
• Opening and closing client matters
• Preparing engagement letters
• Coordinating attorney travel

Benefits

• healthcare
• retirement plans
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed