Legal Administrative Assistant

Holland & Hart Staff•Denver, CO

7d•Hybrid

About The Position

In coordination with the Practice Group team, provides administrative support to attorneys, paralegals, legal assistants, legal specialists and other colleagues as needed and requested. Understands the specific needs and business of the practice group. May assist with the business intake process – run adversary searches, draft screening memos and engagement letters and open new files. Manages administrative tasks as requested, including, but not limited to, processing and disseminating mail, preparation of audit letter responses, billable time input, expense reports, check requests and reviewing client billing statements. In partnership with the travel vendor, effectively schedules and manages travel arrangements as requested. Assists as needed with all in-office tasks/requests, projects, overflow work, administrative work and other duties as required (i.e., copying, scanning, filing, preparation of binders, document organization, etc.) to support and aid in the workloads of timekeepers, legal assistants, legal specialists and other colleagues throughout the firm. Ability to create and edit documents in Microsoft Office with a high level of attention to detail. Effectively manages workflow and priorities. Proactively supports the team and demonstrates a positive and collaborative approach to working with others. May manage logistics for internal and/or external meetings. May provide backup support in other areas, such as reception.

Requirements

High school education
3+ years office support experience
Accurate typing
Working knowledge of personal computers
Strong knowledge and skills in MS Outlook, Word, Excel, PowerPoint and Adobe Acrobat
Excellent grammar, spelling, punctuation and proofreading skills
Knowledge of basic office equipment (i.e., copier, scanner, telephones, etc.)
Aptitude to learn new computer programs
Excellent professional communication and interpersonal skills to deal with a wide variety of people inside and outside the firm
Excellent organizational skills to handle multiple priorities and the work assigned by several attorneys, paralegals, legal assistants, legal specialists and other colleagues throughout the firm
Ability to maintain composure, behave professionally and work effectively under pressure to meet tight deadlines
Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision
Ability to work effectively independently and as part of a team

Nice To Haves

Experience working in a law firm a plus

Responsibilities

Assist with the business intake process – run adversary searches, draft screening memos and engagement letters and open new files.
Manage administrative tasks such as processing and disseminating mail, preparation of audit letter responses, billable time input, expense reports, check requests and reviewing client billing statements.
Schedule and manage travel arrangements.
Perform in-office tasks/requests, projects, overflow work, administrative work and other duties as required (i.e., copying, scanning, filing, preparation of binders, document organization, etc.).
Create and edit documents in Microsoft Office with a high level of attention to detail.
Manage workflow and priorities.
Support the team and demonstrate a positive and collaborative approach to working with others.
Manage logistics for internal and/or external meetings.
Provide backup support in other areas, such as reception.