Legal Administrative Assistant - Defense Litigation (Mass Torts)

Harris Beach Murtha • New York, NY

1d • Hybrid

About The Position

Harris Beach Murtha is seeking a Legal Administrative Assistant to join our New York, NY office. This talented individual will be responsible for assisting attorneys in our Mass Torts and Industry-Wide Litigation practice group. The role involves administrative tasks, client interaction, and supporting attorneys with document production in a fast-paced legal environment.

Requirements

• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Proficiency with MS Office, including Word, Excel, PowerPoint, with expertise in creating TOCs, TOAs and applying styles
• Excellent multitasking and time management abilities
• Superior client service and listening skills for anticipating needs of clients and attorneys
• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Demonstrate good organizational skills for prioritizing workload
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working fully onsite during training and the opportunity to work a hybrid schedule once training is complete

Nice To Haves

• 1+ years of administrative assistant experience
• Bachelor’s degree
• Notary Public

Responsibilities

• Type from draft or transcribe a variety of correspondence, memoranda and legal forms such as billing letters, retainers, briefs, contracts, etc.
• Ensure documents are appropriately drafted, written, reviewed, edited, proofed, finalized, signed, assembled, distributed, and filed for effective and efficient retrieval
• Respond to a high volume of phone calls, transmit messages accurately and promptly
• Keep accurate and up-to-date case information, contacts and files, including billing records
• Coordinate travel arrangements, securing air, hotel and car plans for attorneys and clients
• Coordinate meetings and appointments for attorneys and clients including conference room scheduling, meals and preparation of meeting materials
• Utilize new matter business intake program to open new files
• Process check requests, vendor invoices, and expense reimbursements
• Process incoming and outgoing mail
• Handle document scanning, profiling and retrieval
• Perform other related duties as assigned or requested
• Answering phone calls
• Filing documents
• Client interaction
• Project work
• Assisting attorneys with the production of documents

Benefits

• Hybrid remote opportunity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level