Legal Administrative Assistant - Defense Litigation (Mass Torts)

Harris Beach Murtha•New York, NY

2d•$30 - $38•Hybrid

About The Position

Harris Beach Murtha is seeking a Legal Administrative Assistant to join their New York, NY office. This individual will be responsible for assisting attorneys in the Mass Torts and Industry-Wide Litigation practice group. The role involves a hybrid remote opportunity after an initial onsite training period. The firm is a growing law firm with a long history, emphasizing collaboration, inclusion, ingenuity, respect, integrity, and commitment.

Requirements

Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style.
Proficiency with MS Office, including Word, Excel, PowerPoint, with expertise in creating TOCs, TOAs and applying styles.
Excellent multitasking and time management abilities.
Superior client service and listening skills for anticipating needs of clients and attorneys.
Ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting.
Good organizational skills for prioritizing workload.
Comfortable working fully onsite during training and the opportunity to work a hybrid schedule once training is complete.

Nice To Haves

1+ years of administrative assistant experience
Bachelor’s degree
Notary Public

Responsibilities

Assisting attorneys with the production of documents.
Typing from draft or transcribing correspondence, memoranda, and legal forms such as billing letters, retainers, briefs, and contracts.
Ensuring documents are appropriately drafted, written, reviewed, edited, proofed, finalized, signed, assembled, distributed, and filed for effective and efficient retrieval.
Responding to a high volume of phone calls, transmitting messages accurately and promptly.
Keeping accurate and up-to-date case information, contacts, and files, including billing records.
Coordinating travel arrangements, securing air, hotel, and car plans for attorneys and clients.
Coordinating meetings and appointments for attorneys and clients, including conference room scheduling, meals, and preparation of meeting materials.
Utilizing the new matter business intake program to open new files.
Processing check requests, vendor invoices, and expense reimbursements.
Processing incoming and outgoing mail.
Handling document scanning, profiling, and retrieval.
Performing other related duties as assigned or requested.