Legal Administrative Assistant
About The Position
Our Legal Administrative Assistant position is an opportunity to join a growing team doing highly specialized work that makes a real impact on the healthcare professionals and businesses we serve. You'll work in a fast-paced, deadline-driven environment and interact directly with clients as a trusted point of contact alongside the attorney you support. The ideal candidate for this position is an experienced legal support professional who enjoys taking full ownership of their work, is confident in client communication, and can comfortably manage a high volume of responsibilities. At its heart, this role exists to optimize your attorney's time. You'll own the day-to-day mechanics that keep the practice running smoothly: managing calendars, organizing matters, staying ahead of deadlines, and anticipating needs before they arise. It's a detail-driven position ideal for someone who likes to stay a step ahead and handles confidential information with discretion.
Requirements
- 3 years of legal assistant experience required
- Experience managing multiple inboxes required. (3 for this role)
- Experience with Clio required.
- High Proficiency with Outlook and SharePoint.
- A proactive, anticipatory work style, comfortable taking ownership and following through without close supervision.
- Exceptional organization, time management, and attention to detail.
- Strong written and verbal communication skills.
Nice To Haves
- Experience assisting with attorney time tracking and billing is a big plus!
Responsibilities
- Maintain attorney calendars daily, including matter deadlines, client meetings, board meetings, etc.
- Manage and monitor multiple attorney inboxes daily, ensuring timely responses to clients, task completion, and deadline visibility.
- Audit attorneys' daily time entries to ensure they are complete, accurate, and assigned to the correct matter before submission.
- Retain and organize receipts for any purchases made on the firm credit card.
- Maintain client files and documents in SharePoint, ensuring they are correctly organized, accurately named, and compliant with firm file-naming standards.
- Meet weekly with attorneys to discuss deliverables due for the week.
- Prepare case summaries on a bi-weekly basis.
- Ensure the attorney intake process is followed end to end.
- Track attorney CLE credits and confirm annual completion.
Benefits
- health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage
- dental and vision insurance
- paid time off
- 401(k) with employer matching
- professional development opportunities
- annual birthday gift
- Lululemon swag every six months
- fully stocked kitchen with lunch, snacks, and drinks
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
