Legal Administrative Assistant - Corporate and Trusts & Estates

Jones Walker LLP•New Orleans, LA

20h•Onsite

About The Position

The Legal Administrative Assistant provides administrative and practice support to attorneys in the Corporate and Trusts & Estates practice areas. The role prepares and manages legal documents, coordinates client matters, maintains attorney calendars, supports billing and time-entry processes, and communicates professionally with clients and other business professionals. The assistant exercises sound judgment, maintains strict confidentiality, and uses technology and firm resources to provide efficient, accurate, and responsive support in a fast-paced professional environment. This is a full-time position in a professional law firm environment. It involves regular interaction with attorneys, clients, visitors, and firm personnel, and requires professionalism, responsiveness, discretion, and customer service. The role regularly involves managing multiple priorities and deadlines. Duties and responsibilities may change at any time with or without notice.

Requirements

Bachelor’s degree (B.A. or B.S.) or an equivalent combination of education and relevant experience.
Experience as a legal secretary, legal administrative assistant, or administrative professional in a law firm or other professional services environment.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and legal software applications.
Ability and willingness to learn new technology, software platforms, and work processes.
Strong organizational, time-management, and prioritization skills, including the ability to manage multiple assignments simultaneously.
Excellent typing, proofreading, and document-production skills, with a high degree of accuracy and attention to detail.
Exceptional written and verbal communication skills and a professional client-service orientation.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Ability to interact professionally with clients, fiduciaries, financial institutions, accountants, and other external business professionals.
Ability to work independently while contributing effectively as part of a team.

Nice To Haves

Experience supporting attorneys in Corporate and/or Trusts & Estates practices.

Responsibilities

Create, edit, revise, proofread, and format legal documents, correspondence, and other materials.
Assist with preparing, organizing, filing, and managing estate planning, probate, trust administration, business formation, corporate governance, and transactional documents.
Open, maintain, organize, and close client and matter files in accordance with firm procedures.
Produce accurate, high-quality work product in a timely manner while managing multiple assignments and competing priorities.
Maintain attorneys' calendars and coordinate meetings, conference calls, appointments, and travel arrangements.
Ensure timely and accurate entry of attorney time.
Prepare, review, and distribute client bills and assist with billing-related inquiries.
Communicate professionally with clients, fiduciaries, financial advisors, accountants, courts, vendors, and other third parties on behalf of attorneys.
Assist with matter intake, engagement documentation, conflict-related processes, and other administrative requirements.
Use available technology and firm resources to perform work efficiently and effectively.
Maintain confidentiality of client, firm, and personnel information.
Collaborate with attorneys, paralegals, LAAs, and other business professionals to meet client needs and deadlines.
Assist other attorneys and team members as needed and perform additional duties as assigned.
Maintain regular, reliable, and predictable in-office attendance.