Trust & Estates Legal Administrative Assistant

Reinhart Boerner Van Deuren SC•Milwaukee, WI

6h•Onsite

About The Position

Reinhart's Trusts & Estates department has an immediate opening for a Legal Administrative Assistant in its Milwaukee office. The practice helps clients build and preserve wealth for themselves and their heirs. Its attorneys provide comprehensive trust and estate services and collaborate with financial institutions and trust companies to promote clients' best interests and meet their needs. The team provides a comprehensive, continuous analysis of clients' assets and income in relation to their financial and personal goals. The assistant provides administrative and client support to the Trusts & Estates legal team, including preparing documents and correspondence, managing schedules and communications, maintaining files and deadlines, and assisting timekeepers with routine tasks and research.

Requirements

Professional with 3–5 years of administrative assistant experience.
Excellent written, oral, and email communication skills.
Excellent listening skills.
Ability to work comfortably in a team environment.
Ability to prioritize and handle or complete multiple tasks with competing deadlines.
Outstanding customer service and interpersonal skills.
Strong technology skills and demonstrated proficiency and experience with Microsoft Word, Excel, Outlook, and PowerPoint; willingness to learn new tools.
Typing speed of 65 words per minute or more.
Exceptional organizational skills.
Strong attention to detail and commitment to accuracy.
Superior grammar, spelling, vocabulary, and language skills.
Efficient, flexible, and patient.
Ability to display complete discretion and tactfulness with confidential information.

Nice To Haves

Legal experience or experience in a professional services organization.
A bachelor's degree.

Responsibilities

Type rough drafts, handwritten materials, and dictation into proper format.
Compose basic or routine letters and transmittal emails.
Enter timekeepers' time entries.
Proofread for spelling, punctuation, and grammar.
Schedule and calendar appointments and meetings; make travel arrangements and complete expense reports.
Process mail and route documents via U.S. Mail, email, delivery service, fax, and other channels.
Obtain and maintain contact information.
Serve as backup to other assistants.
Perform general research for timekeepers.
Monitor email, regular mail, and voicemail.
Open files and organize and maintain filings, including electronic filing, and files; assist timekeepers with tracking deadlines and organizing projects.
Answer phones and resolve questions or concerns from clients, other attorneys, and coworkers.
When requested, monitor timekeepers' email, regular mail, and/or voicemail; arrange for responses whenever possible and report responses or item status to timekeepers.