Legal Administrative Assistant - 3+ Yrs Experience - Defense Litigation - Cleveland, OH

Marshall Dennehey•Cleveland, OH

6d•Onsite

About The Position

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3+ years of experience to join its Cleveland, OH office. This role involves performing secretarial and clerical duties, managing attorney time sheets, handling correspondence, preparing legal documents, maintaining files, scheduling depositions and meetings, making travel arrangements, and managing the attorney diary system. The position requires a high level of attention to detail, organizational skills, and the ability to work independently and as part of a team, while maintaining discretion with confidential information.

Requirements

High school diploma or equivalent
3+ years of experience in litigation support or as a legal assistant/paralegal
Prior law firm experience, particularly in civil litigation
Proficiency in drafting, formatting, and proofreading legal documents (motions, pleadings, discovery, correspondence)
E-filing expertise in state and federal courts (including PACER, CM/ECF, and specific state court e-filing systems — for Ohio, knowledge of the eFiling Portal is critical)
Familiarity with court rules, deadlines, and local procedures
Experience managing discovery processes (document production, organizing exhibits, managing deposition transcripts)
Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Familiarity with legal practice management software (e.g., iManage, FileSite, Clio, ProLaw)
Familiarity with transcribing dictation (occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required)
Proficiency in scheduling depositions and various other meetings and appointments
Ability to calendar and track court deadlines accurately
Strong file management skills (electronic and physical files)
Ability to manage multiple cases and prioritize tasks under tight deadlines
Excellent verbal and written communication skills
High attention to detail and accuracy
Ability to work independently with minimal supervision and as part of a team
Discretion in handling confidential information
Professional demeanor with clients, court staff, and colleagues

Nice To Haves

associate’s or bachelor’s degree preferred

Responsibilities

Perform secretarial and clerical duties
Open mail for attorney and log time on time sheet as necessary
Enter attorney time sheets into computer on a daily basis
Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
Responsible for scheduling depositions and various other meetings and appointments
In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
Make travel arrangements and hotel reservations for attorney
Maintain attorney diary system
Perform additional duties as required