Legal Administrative Assistant

Wilson Elser - Business & Legal Professionals•Holtsville, NY

5h•Hybrid

About The Position

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, the firm ranks among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. Wilson Elser is committed to attracting and retaining professionals who value each other and the service they provide by embracing Teamwork, Collaboration, Client Service, and Innovation. The Long Island office seeks a dynamic and detail-oriented Legal Secretary to support its thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment and provides a flexible, hybrid working arrangement.

Requirements

Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities.
Knowledge of New York and New Jersey state and federal court procedures and rules.
A collaborative attitude and willingness to take on new challenges.
Exceptional organizational skills with a proven ability to multitask in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
Strong typing skills with meticulous attention to detail.
Excellent written and verbal communication skills.

Nice To Haves

Current Notary Public License preferred.

Responsibilities

Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
Open and maintain new client matters, including document organization, indexing, and electronic file management.
Conduct research and retrieve court decisions from Westlaw.
Prepare correspondence, including cover letters for billing statements.
Accurately input billing information into the firm’s billing software.
Schedule and coordinate conferences, depositions, and maintain attorney calendars.
Process and track third party vendor invoices and collaborate closely with the accounting department.