Legal Administrative Assistant - 3+ Yrs Experience – Civil Defense Litigation - New York, NY

Marshall Dennehey•New York, NY

13d•Onsite

About The Position

The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with at least 3 years of civil defense litigation experience to join its New York, NY office. This role involves performing secretarial and clerical duties, managing attorney time sheets, handling correspondence, preparing legal documents, maintaining files, scheduling, making travel arrangements, and managing the attorney diary system. The position requires a proven track record of organization, excellent typing skills, attention to detail, and the ability to prioritize, multitask, and work in a team environment.

Requirements

At least 3 years of defense litigation experience
Proficient in Microsoft Office Suite
Able to manage a heavy workload in a fast-paced environment
Able to communicate with clients and co-workers effectively and efficiently
Proven track record of organization skills
Possess excellent typing skills
Possess a keen eye for detail
Ability to prioritize, multitask, and work in a team environment

Responsibilities

Perform secretarial and clerical duties
Open mail for attorney and log time on time sheet as necessary
Enter attorney time sheets into computer on a daily basis
Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
Responsible for scheduling depositions and various other meetings and appointments
In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
Make travel arrangements and hotel reservations for attorney
Maintain attorney diary system
Perform additional duties as required