Legal Administrative Assistant
About The Position
The LAA is responsible for producing a variety of work product related to the attorney/client interaction, including document production, time entry management, coordination of travel plans, meetings, communications, handling mail and correspondence, expense entry, and file maintenance. The LAA must be able to work effectively with various law firm members, including lawyers, paralegals, and staff, while maintaining the highest levels of respect, confidentiality, and professionalism. This position reports to the LAA Supervisor/Office Manager and works under the direction of assigned attorneys and paralegals.
Requirements
- High School diploma or equivalent.
- 3-4 years LAA experience or equivalent.
- Strong computer skills required with Microsoft Word and Outlook.
- Strong computer skills with file document management tools such as iManage.
Nice To Haves
- College or business school.
- Prior experience in the assigned practice area(s).
- Strong computer skills with PowerPoint.
- Law firm experience preferred.
Responsibilities
- Type and modify legal documents accurately and within requested timeframes for assigned legal group, prioritizing work and meeting specific deadlines.
- Coordinate lengthy and complex document preparation with Work Product Support Services as needed.
- Prepare documents for e-filing as required.
- Review and route incoming mail; prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.
- Ensure that all attachments, exhibits and enclosures are included.
- Maintain paper and electronic files in compliance with current policies.
- Work with Information Governance Department to create and maintain client files and indexes.
- Mark case or matter related documents as needed with filing instructions to ensure proper filing.
- Perform routine filing and retrieve files as needed.
- Professionally manage incoming calls, including client calls.
- Assist in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
- Coordinate specific client dates with the Calendar/Docket Department as needed.
- Prepare and process new matter forms.
- Receive and direct clients and visitors.
- Coordinate travel arrangements, prepare itineraries, and prepare travel expense reports.
- Schedule meetings and arrange for conference rooms and meals.
- Maintain and update contact names and addresses in the contact database.
- Communicate effectively with clients and with others in the Firm.
- Be proactive in anticipating the business needs of the assigned attorneys; plan ahead and meet deadlines.
- Prepare daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submit in a timely manner to Accounting.
- Prepare expense reimbursement/disbursement requests.
- Coordinate client billing matters with Accounting billing staff, attorneys, and clients.
- Prepare billing letters and other requested client financial updates.
- Assist attorneys with tracking and monitoring alternative fee arrangements.
- Assist attorneys with automation, tracking and monitoring of matter budgets.
- Proactively demonstrate effective teamwork and provide assistance to other LAAs as time permits.
- Serve as a backup LAA to assigned timekeepers.
- Work cooperatively with other departments and individuals in the Firm.
- Perform other duties as assigned by core practice group.
Benefits
- We offer a competitive compensation and benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
