Legal Administrative Assistant
About The Position
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the HCLS Intellectual Property Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.
Requirements
- Demonstrate a willingness to learn and develop skills as an independent thinker.
- Demonstrate a "can do" attitude and initiative to assist on a variety of projects.
- Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.
- Ability to manage multiple projects in a deadline-driven environment.
- Ability to communicate effectively, both verbal and written.
- Exceptional proof-reading skills with a high level of accuracy and attention to detail.
- Ability to maintain the confidentiality of attorney and client information.
- Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.
- Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
- Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment.
Responsibilities
- Perform routine administrative tasks for attorneys and other timekeepers.
- Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
- Process expense reimbursement requests and process invoices in a timely manner.
- Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
- Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
- Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
- Provide coverage for phone contacts and routing of voice mail messages.
- Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
- Arrange domestic and international travel and create and submit related expense reports.
- Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
- Provide overflow assistance to administrative legal support team.
- Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
