Legal Administrative Assistant
About The Position
Together we fight for everyone’s opportunity for a better financial future. We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today. Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision. Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now Profile Summary Voya Investment Management is seeking a Legal Administrative Assistant to join our Legal Department in Scottsdale, Arizona. This is an entry‑level administrative role designed for an early‑career candidate with a bachelor’s degree and basic administrative experience who is interested in developing foundational skills in a professional legal environment. The Legal Administrative Assistant will provide routine administrative and meeting support to attorneys and legal professionals under direct supervision, with a focus on organization, coordination, and reliability.
Requirements
- Bachelor’s degree required.
- 1–2 years of administrative, office support, or coordination experience.
- Basic experience supporting meeting scheduling or logistics.
- Strong organizational skills and attention to detail.
- Ability to follow established procedures and work under direct supervision.
- Professional communication skills and a reliable, team‑oriented approach.
- Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Outlook.
- Dependable, well‑organized, and able to manage routine tasks and deadlines in a structured environment.
Responsibilities
- Provide general administrative support to the Legal Department, including document formatting, filing, and organization.
- Assist with scheduling meetings and coordinating calendars.
- Support meeting logistics, including preparation and distribution of materials.
- Maintain electronic files and shared folders in accordance with department guidelines.
- Track assigned tasks and assist with routine follow‑ups.
- Respond to basic administrative requests and escalate issues as appropriate.
- Handle sensitive information with professionalism and discretion.
Benefits
- Health, dental, vision and life insurance plans
- 401(k) Savings plan – with generous company matching contributions (up to 6%)
- Voya Retirement Plan – employer paid cash balance retirement plan (4%)
- Tuition reimbursement up to $5,250/year
- Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
- Paid volunteer time — 40 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
