Legal Administrative Assistant- Regulatory (Competition)
McMillan LLP•Toronto, ON
•CA$60,000 - CA$70,000•Hybrid
About The Position
McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Regulatory Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful legal professionals. This position is being posted to fill an existing vacancy. This role offers a hybrid workweek, combining working at home for a few days and working in the Toronto office for the balance.
Requirements
- A Legal Assistant or Office Administration Diploma with a minimum of five to seven years of administrative experience supporting multiple senior-level legal professionals
- Strong administrative, organizational, and interpersonal skills
- High attention to detail and ability to meet deadlines
- Comfortable working in a fast-paced environment and managing a high-volume workload
- Commitment to delivering exceptional client service
- Eagerness to expand knowledge and adopt new technologies
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
- Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
Nice To Haves
- Experience in marketing and design, and social media platforms, are also an asset
Responsibilities
- Act as the go-to person for your team, providing guidance and organizational support
- Prepare documents and draft correspondence
- Organize and maintain documents within the document management system
- Open new client matters and manage related administrative processes
- Assist with file closing and archiving in accordance with firm policies
- Support billing activities, including preparation of accounts and docket review
- Support and coordinate department client events
- Manage calendars and coordinate meetings
- Maintain and update client contact information
- Assist with tracking business development activities
- Prepare marketing materials and presentations
- Coordinate travel arrangements and conference registrations
- Leverage technology to support legal professionals and clients efficiently and effectively
Benefits
- Mentorship and Support
- Training as Software Evolves
- Commensurate Compensation and Benefits Package
- Fun Work Environment
- Continuous Learning & Development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
