Legal Administrative Assistant - Litigation

Jones Walker LLP • New Orleans, LA

19d • Onsite

About The Position

At Jones Walker, we are driven by an entrepreneurial spirit, a deep sense of community, and a fierce determination to deliver exceptional service and value for our clients. Since its inception in 1937, the Firm has pursued intelligent, client-driven growth. Today, as one of the largest law firms in the United States, we serve local, regional, national, and international business interests in a wide range of markets and industries.

We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to litigation attorneys in our New Orleans office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, is comfortable managing competing priorities, and enjoys working collaboratively with legal teams to deliver exceptional client service. The successful candidate will support a busy and varied litigation practice and must be able to work independently while anticipating attorney and client needs.

Requirements

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Five or more years of legal administrative experience, preferably in litigation.
• Strong knowledge of state and federal court filing procedures.
• Advanced proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Exceptional organizational, proofreading, and communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to client service.
• Experience supporting multiple attorneys and managing a high-volume workload.

Responsibilities

• Open, close, and maintain client files, ensuring organization and compliance with firm procedures.
• Create, edit, revise, and proofread pleadings, motions, discovery, correspondence, reports, and other legal documents.
• Prepare and file documents in state and federal courts using electronic filing systems.
• Maintain attorney calendars, schedule meetings, depositions, hearings, mediations, and travel arrangements.
• Coordinate trial, hearing, mediation, and deposition logistics.
• Track deadlines and assist attorneys with docket and case management requirements.
• Maintain attorney time records and support billing and e-billing activities, including invoice preparation and follow-up.
• Answer and direct telephone calls, take messages, and communicate professionally with clients, courts, opposing counsel, and vendors.
• Open, review, and distribute incoming mail and electronic communications.
• Prepare expense reports, reimbursements, and client-related administrative materials.
• Assist with conflict checks, engagement letters, matter opening documentation, and file maintenance.
• Organize and manage large volumes of electronic documents and correspondence.
• Coordinate with attorneys, paralegals, and administrative professionals to ensure timely completion of assignments.
• Support document productions, trial preparation, exhibit management, and other litigation support activities.
• Handle confidential information with discretion and professionalism.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED