Legal Administrative Assistant - Floater

Crowley Fleck PLLP•Billings, MT

4d•Onsite

About The Position

The Legal Administrative Assistant - Floater works closely with attorneys and legal professionals in a collaborative environment, providing support and backup consistently. This position is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations.

Requirements

High school diploma or equivalent.
Minimum of one year of experience in an administrative role preferred.
Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
Must be able to read, comprehend, and follow written and verbal instructions.
Valid driver’s license.
Must have a fully insured, reliable source of transportation.
Available to work overtime as needed and approved by attorneys.
Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
Able to work in collaboration within a team and independently.
Able to learn new skills as technology evolves.
Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
Flexible and able to respond quickly and positively to shifting demands and opportunities.
Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
Able to independently formulate sound decisions and select an effective course of action using available information.

Responsibilities

Provides support and backup to Legal Administrative Assistants, Paralegals, and attorneys as needed.
Maintains physical and electronic case files.
Opens and closes case files in accordance with firm procedures.
Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleading as assigned.
Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
Assists attorneys with time entry, travel arrangements, and expense reimbursements as needed.
Performs general administrative tasks such as copying, scanning, filing, and data entry.
Learns and adapts to new software tools, processes, and operational procedures.
Responds to and resolves administrative inquiries and questions.
May provide periodic backup support to the receptionist’s duties as needed.
May assist with inter-office and outer-office errands as needed, including driving documents to areas of town for drop off, filing, and/or mailing.
Performs other related duties as assigned.