Legal Administrative Assistant

Dentons • New York, NY

8d • Hybrid

About The Position

Dentons US LLP is seeking a Legal Administrative Assistant to provide high-level administrative support to our Litigation team in a collaborative, fast-paced environment. This is a hybrid position requiring three days in the office and two days remote each week.

Requirements

• 5–10 years of litigation administrative experience in a mid-size or large law firm.
• Proficiency with legal administrative support, including document preparation, filings, time entry, expense reporting, telephone coverage, travel arrangements, and calendar management.
• Working knowledge of local court rules and procedures.
• Exceptional organization and attention to detail, with the ability to prioritize, work independently, and manage multiple deadlines in a fast-paced, high-volume environment.
• Strong interpersonal and communication skills with a commitment to excellent client service.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required.
• Excellent written communication skills, including proofreading and professional correspondence.
• Demonstrated ability to juggle competing priorities and manage incoming and outgoing requests efficiently.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work overtime, as needed.

Nice To Haves

• Experience with Intapp, iManage, and Chrome River is a plus.
• Ability to learn and adapt to new software is essential.

Responsibilities

• Prepare and file court documents in state and federal courts, including electronic filings.
• Draft, format, and revise legal documents (including pleadings and trust and estate documents); maintain files; and support client billing processes.
• Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments, including certificates of mailing; copy, distribute, and file documents per client instructions and firm protocol.
• Maintain accurate, well-organized physical and electronic files.
• Enter and review timekeeper entries and assist in the preparation of billing ensuring timely submission of invoices.
• Serve as a professional point of contact for clients in person and by phone.
• Arrange travel and process expense reimbursements.
• Handle confidential and sensitive firm and client information with discretion.
• Support both ongoing and ad hoc administrative needs as they arise.
• Perform other duties as assigned to meet the needs of the practice and the firm.

Benefits

• medical
• dental
• vision
• 401k
• profit sharing
• short-term/long-term disability
• life insurance
• tuition reimbursement
• paid time off
• paid holidays
• discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed