Leave & Benefits Administrator (Hybrid)

Utica National Insurance Group • New Hartford, NY

9h • $27 - $33 • Hybrid

About The Position

The Leave and Benefits Administrator administers employee leave, accommodation, and benefits programs and serves as a key resource for employees. The role supports daily benefits operations, including leave management, invoice processing, HSA funding, open enrollment activities, and employee communications, while ensuring compliance with plan provisions and applicable federal and state regulations. This is a full-time, hourly, non-exempt position that is not eligible for overtime.

Requirements

• Associate's degree or equivalent business experience required; bachelor's degree in Human Resources, Business, or a related field required.
• 1–2 years of experience in HR, benefits, leave administration, or a related administrative role.
• Benefits or HR certification (such as CEBS, SHRM-CP, or PHR) or coursework in HSA/COBRA administration is a plus.

Nice To Haves

• Less than 2 years of experience administering employee wellness programs or supporting leave-of-absence programs.
• Less than 2 years of experience with benefits invoice processing, HSA administration, or open enrollment support.
• Benefits or HR certification (such as CEBS, SHRM-CP, or PHR) or HSA/COBRA administration coursework.

Responsibilities

• Serve as a point of contact for employees on leaves of absence and coordinate requests under FMLA, ADA, and applicable state and local laws; explain related programs including disability, workers' compensation, health benefits, and paid time off.
• Document leave-related correspondence, medical documentation, meetings, and interactions while maintaining the confidentiality of employee medical files.
• Support HR Business Partners with standard accommodation requests and return-to-work processes; coordinate with leaders, HR Business Partners, and Payroll to ensure accurate pay for employees on leave or transitional work.
• Process and reconcile benefits vendor invoices against billing statements and enrollment data, and route discrepancies for resolution.
• Prepare and process HSA employer contributions according to schedules and plan guidelines, and reconcile funding files with vendor and payroll data.
• Monitor the benefits mailbox daily, respond to employee and vendor inquiries, and escalate complex issues.
• Participate in user acceptance testing for open enrollment and off-cycle benefit plan changes; document results and report issues to verify vendor websites and benefit communications reflect annual changes correctly.
• Assist with health and wellness programs and incentives, including annual biometric screening and wellness platform management, and coordinate with health improvement partners.
• Assist with benefits fairs, open enrollment events, and distribution of benefits and wellness communications.
• Help research and communicate changes to leave, accommodation, and benefits policies, laws, and regulations.
• Assist with budget preparation and tracking of benefits and wellness program costs.

Benefits

• Medical and prescription drug benefits
• Dental benefit
• Vision benefit
• Life insurance and disability benefits
• 401(k) Profit Sharing and Investment Plan, including an annual company financial contribution and discretionary profit-sharing contribution
• Health Savings Account (HSA)
• Flexible Spending Accounts
• Tuition assistance, training, and professional designations
• Company-paid family leave
• Adoption/surrogacy assistance
• Voluntary group accident, hospital indemnity, critical illness, legal, identity theft protection, and pet insurance benefits
• Student loan refinancing services
• Care.com membership with backup care and senior solutions
• Business travel accident insurance
• Matching Gifts program
• Paid volunteer day
• Employee referral award program
• Wellness programs
• Personal insurance discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level