Benefits & Leave Specialist

DAIOHS U S A INC•Oakbrook Terrace, IL

4h•$60,000 - $70,000•Onsite

About The Position

First Choice Coffee Services is seeking a Benefits & Leave Specialist to administer employee benefit programs and manage leave-of-absence processes while ensuring compliance with federal, state, and local regulations across multiple states. The role supports a positive employee experience, assists managers, and ensures accurate, timely, and compliant benefits and leave administration. The specialist administers company benefits, supports employees with benefit questions and life events, coordinates open enrollment, partners with payroll, and audits benefit enrollments. The position also manages leave programs and guides employees and managers through eligibility, documentation, timelines, and return-to-work procedures. Additional responsibilities include maintaining accurate HRIS records, reporting on benefits and leave, supporting audits and policy updates, and assisting with HR projects in a growing multi-state organization. This is an in-person position, Monday through Friday, from 8:30 a.m. to 5:00 p.m. The stated pay range is $60,000–$70,000, depending on qualifications and experience.

Requirements

At least 3 years of experience in benefits administration and leave-of-absence management.
Strong working knowledge of FMLA, ADA, and multi-state leave laws.
Experience working with HRIS and benefits administration systems.
High attention to detail and strong organizational and follow-up skills.
Ability to handle sensitive information with discretion and professionalism.
Excellent communication skills and a customer-service mindset.

Nice To Haves

Paylocity experience.

Responsibilities

Administer and support company benefit programs, including medical, dental, vision, life, disability, HSA/FSA/HRA, and voluntary benefits.
Serve as the primary point of contact for employee benefit questions, enrollments, life events, and coverage changes.
Coordinate annual open enrollment, including employee communications, system updates, and carrier file feeds.
Partner with payroll to ensure accurate deductions and timely updates.
Audit benefit enrollments and resolve discrepancies.
Administer leave programs, including FMLA, state paid family/medical leave, CFRA where applicable, ADA-related leaves, workers’ compensation coordination, and company medical leaves.
Guide employees and managers through leave eligibility, documentation, timelines, and return-to-work procedures.
Track and maintain accurate leave records and provide timely notices and required documentation.
Collaborate with third-party leave administrators when applicable.
Ensure compliance with federal, state, and local employment and benefits laws across multiple states.
Maintain accurate HRIS records and generate reports related to benefits and leave usage.
Assist with audits, policy updates, and HR projects as needed.
Support a growing, multi-state organization with evolving HR needs.