Leasing Registration Administrator

Allegiance Trucks • Walpole, MA

3d • $26 - $32

About The Position

Allegiance Trucks is a rapidly growing truck dealership group with over 40 locations across ten states, representing top brands like International, Hino, Isuzu, and Ford. Founded in March 2019, the company is committed to customer service, employee growth, and fostering a diverse and supportive workplace. They are seeking a Leasing Registration Administrator to join their dynamic team and contribute to their continued success.

Requirements

• College courses in business administration, accounting, business systems required.
• One to three years of related administrative experience.
• Ability to be organized and handle multi-tasking activities with multiple locations.
• Ability to work with remote administrators to coordinate activities throughout the organization.
• Ability to utilize Excel, Word, and other Microsoft software at a proficient to expert level.
• Self-motivated/self-driven.
• Excellent communication skills and a team mentality are necessary for strong job performance.

Nice To Haves

• A college degree is preferred.
• Experience in a central office support environment (shared services) preferred.
• Dealership experience, whether car, truck, motorcycle, etc. beneficial, but not required.

Responsibilities

• Fleet Registration, Tax Compliance, DOT, and Insurance: Title, registration, and permitting for new trucks and renewals. IFTA, NYHUT, CTHUT data collection, and reporting. Excise and property tax bill payment processing. Customer rebills for all registration, fuel & mileage tax and excise tax bills. Collect certificate of insurance renewals and maintain COI files. Handle inbound insurance claims and summons. Assist with FMCSA/ DOT updates and reporting.
• Contract, New Vehicle, Reporting & General Admin: File and maintain lease contracts for record keeping and bank audit. Assist with Schedule A and Contract creation. Create Procede PO's for ordered equipment. Log and track vehicles on Order Board. Telematics connection - Ensure N2 devices are connected with GeoTab for fleet reporting. Assist customers with telematics connection for tax reporting and GPS. Ensure International OCC, I360 are connected for each vehicle. Run and distribute weekly Preventive Maintenance Report. Run and distribute weekly Rental Utilization Reports. Collect and file daily Yard Inventories. Maintain Customer Master List. Add, remove and manage trucks on the Idealease Portal and Proaction. Assist customers with general reporting needs and questions.
• Vehicle Invoicing and Financing: Collect new truck and body/upfit OEM invoices and distribute for financing. Create dealer invoices for new truck financing. Submit invoices to bank to initiate financing. Push deals through Arcadium to accounting to complete sales process.

Benefits

• Competitive starting pay
• Excellent health benefits including; Medical, Dental and Vision plans
• A complimentary life insurance policy
• Several other voluntary coverage options to choose from
• Generous Paid Time Off policy, including vacation, sick time and floating holidays
• 401(k) with Company match
• Support and encouragement for your continued advancement with additional training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree