Administrator, Specialty Leasing

Simon Property Group • Miami, FL

12d • Onsite

About The Position

This position serves as the Specialty Leasing department’s administrative support; responsible for collecting and processing all monthly rent, sales and overage rent, processing all lease agreements through Salesforce and to the tenants, maintaining all tenant files, and assisting with lease negotiations and enforcement of mall rules and regulations with all temporary tenants.

Requirements

• Excellent communication skills (telephone, written and interpersonal)
• Excellent organizational skills
• Working knowledge of Microsoft Word and Excel, Lotus Notes, Adobe and Internet Software
• General bookkeeping and accounting skills
• Ability to understand financial reports and extract information
• Ability to maintain confidentiality with particular regard to mall and tenant information and company financial information
• Independent planning, prioritizing and administrative abilities.
• Diplomacy
• Typing 65 – 75 WPM
• 3 to 5 years of office administrative experience
• High School Diploma or equivalent

Nice To Haves

• Some college or professional school preferred

Responsibilities

• Entering all Specialty Leasing (SL) lease agreements into the SLIM system and tracking of said agreements. This includes reviewing, renewing and approving the milestones of lease agreements, keeping milestones current weekly in Salesforce and entering Tenant Open dates in Salesforce.
• Printing, mailing, and receiving tenant execution of lease agreements.
• Obtaining and processing all monthly temporary tenant sales and overage rent; and insuring payments are received on time.
• Reviewing and updating Financial Reports related to rent processing. This includes weekly review of accounts receivables, reconciliation of tenant accounts/balances, security deposit refunds, rent rolls, etc.
• Setting up and maintaining LL tracking forms, tenant files, certificates of insurance, tenant sales, copies of monthly rent and overage rent payments in an organized manner.
• Answering telephone and handling incoming calls for the SL department and the Specialty Leasing Manager.
• Assisting with enforcing mall and lease required rules and regulations, initiates lease violation and default letters to SL tenants; collects and deposits late fees and fines and initiates cancellation and termination notifications, where applicable.
• Assisting with SL lease negotiations and renewals and tenant set-ups, as directed.
• Coordinating all tenant-related functions in order to maintain a quality program. This includes work orders, signage, tenant set ups, visual merchandising and take downs as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED