Leasing Coordinator – 18-Month Contract

QuadReal Property Group•Mississauga, ON

1d•CA$60,000 - CA$75,000

About The Position

QuadReal Property Group is seeking a detail-oriented Leasing Coordinator to cover an 18-month maternity leave. This is a fast-paced, deadline-driven role at the centre of the leasing team's deal execution — you will own the end-to-end process of getting transactions closed, recorded, and published, while keeping the team organized and on track.

Requirements

3+ years of administrative experience, with commercial real estate experience strongly preferred
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint); familiarity with Yardi, Deal Manager, FindSpace, Marq, or similar platforms is an asset
Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
Strong attention to detail — accuracy in deal documentation and data entry is critical
Superior written and verbal communication skills; comfortable liaising with internal departments and external brokers
Self-directed and proactive — able to work independently and anticipate team needs without being prompted

Nice To Haves

familiarity with Yardi, Deal Manager, FindSpace, Marq, or similar platforms is an asset

Responsibilities

Prepare and manage all deal package documentation including generating Trade Record Sheets
Upload completed deal packages into Deal Manager and maintain accurate deal inputs
Update all deals done trackers upon execution, including the consolidated lease expiry roll, deals done tracker, leasing commission fees log, team deals done dashboard, FindSpace, and MLS
Prepare MLS agreements, circulate for signatures and upload to MLS
Ensure listings are current across FindSpace, MLS, Altus, Arcestra, and the QuadReal website
Create feature sheets for new listings using the Marq platform
Track and manage external listings
Maintain Expiry Rent Roll Sheet
Process monthly expense reports for all leasing team members in Workday
Submit broker commission payments to accounting and process invoices in Yardi, including wire transfer coordination
Code and manage all departmental invoices; coordinate with Accounting and request new vendor setups as required
Update the Marketing Property Level Budgets spreadsheet monthly
Prepare and coordinate annual MASTERS GOLF distribution list and deliverables
Assist with creation of RFPs and marketing materials
Arrange building photography as required
Maintain and update the broker contact database (February and September)