Leasing Coordinator

Eastern Personnel Services•Cincinnati, OH

11h•$22•Onsite

About The Position

The Leasing Coordinator is responsible for ensuring all vacant units are filled with eligible applicants from the waiting list according to preference, date, and time, in sequence order. The vacant units must be in compliance with LIHTC, HOME, NSP, LIPH, PBRA Multifamily housing program rules and regulations when filling units. This position reports directly to the Manager of Compliance. The role requires reviewing and monitoring changes in wait lists daily, preparing eligible applicants for upcoming vacant units, determining if applicants meet program requirements, and scheduling unit viewings and leasing. The coordinator will also complete move-ins, interim and re-certifications, purge waitlists, generate selections from the waitlist based on the Tenant Selection Plan and ACOP, provide recommendations regarding Record Retention policy, and maintain status reports. Confidentiality must be maintained at all times. Additionally, the position requires obtaining certification in Multi-Family Housing and attending required OHFA compliance training within one year of hire.

Requirements

Working knowledge of Fair Housing Laws, Affordable Housing (Low Income Housing Tax Credits, Housing Choice Voucher, Low Income Public Housing, Multi-Family Housing Program), Annual Re-certifications, LIHTC Compliance Regulations, Voluntary Conversion (Project Based) and Leasing
Strong math, analytical, oral and written communication skills
Proven ability to conduct research, coordinate multiple projects, solve problems, prepare/update supporting documentation and maintain records
Demonstrated ability to work independently as well as part of a team, to exercise tact and diplomacy and maintain confidentiality
Ability to work under pressure and successfully meet deadlines
Excellent decision-making, interpersonal and time management skills
Proficient in Microsoft word and excel programs
Must be able and willing to travel to all company locations to carry out duties and responsibilities associated with compliance
Ability to interpret Rules and Regulations
Ability to do presentations to a diverse audience
Prepare basic correspondence, organizational skills, and file organization
Ability to handle shifting and multiple priorities in a fast paced, growth environment
Experience working with diverse groups, i.e. staff, residents, outside contacts
Must receive certification in Multi-Family Housing and attend the required OHFA compliance training within a year of hire, anniversary date of hire
Possess and maintain a valid driver’s license in state of residence, and maintain an insurable driving record
No more than 4 accumulated points in 3 consecutive years
Must agree to and pass a drug screen test, criminal background check and motor vehicle check

Nice To Haves

Bachelor's degree preferred or equivalent experience of three (3) years’ Affordable Housing

Responsibilities

Review and monitor changes in wait lists daily
Prepare eligible applicants for upcoming vacant units at various properties
Determine if eligible applicant meets the requirements of LIHTC, HOME, NSP, LIPH, PBRA Multi-Family housing programs
Schedule viewing of the units with property managers on designated day of week, according to the wait list
Schedule leasing for properties during specific hours and days designated and communicating to property manager through schedule and email
Complete move-ins, interim and re-certifications for all programs; based on program rules and regulations that governs HUD, OHFA, OCCH, HOME, IRS 4350.3
Purge waitlist for each program
Generate and select from the waitlist based on the Tenant Selection Plan and ACOP
Provide continuous recommendations regarding Record Retention policy
Maintain status reports for property assigned
Maintain confidentiality at all times
Perform additional duties as assigned