Leasing and Contract Administrator

Alterna Savings•Ottawa, ON

7h•CA$49,000 - CA$56,000•Onsite

About The Position

The Leasing and Contract Administrator plays a key role in supporting the real estate and facilities team by overseeing the administration of lease agreements, contracts, and related documentation. This position ensures that all leasing and real estate transactions and contracts are executed efficiently, accurately, and in compliance with legal and organizational requirements. The administrator acts as a liaison between landlords, tenants, legal professionals, and internal departments to facilitate smooth leasing operations.

Requirements

College diploma in business, real estate, or legal administration
2–5 years of experience in lease administration within a commercial real estate or property management setting in Ontario
Proficiency with lease administration software, Microsoft Office Suite (Word, Excel, Outlook), and document management systems.

Nice To Haves

Strong organizational skills and accuracy in handling documents and data.
Excellent written and verbal communication skills. Ability to interact professionally with a variety of stakeholders
Customer service orientation
Teamwork and collaboration
Initiative and adaptability
Ethical conduct and professionalism

Responsibilities

Prepare, review, and process lease agreements, renewals, amendments, and terminations.
Maintain accurate and up-to-date lease files and databases.
Draft, review, and track contracts related to property operations, including service agreements, vendor contracts, and compliance documentation.
Ensure all leasing and contractual documents are correctly executed, stored, and accessible for audit and reference purposes.
Monitor lease and contract compliance with legal regulations, company policies, and critical dates (e.g., renewals, expirations, rent escalations).
Generate regular and ad hoc reports on lease status, contract terms, and key dates for management review.
Assist in rent calculations, billing, and reconciliation of lease-related expenses and payments.
Support the documentation and administrative processes required for property acquisitions and dispositions.
Coordinate due diligence activities and ensure accurate preparation, review, and tracking of contracts and related documents during property sales and acquisitions.
Serve as the first point of contact for lease and contract inquiries from tenants, landlords, vendors, and internal departments.
Recommend and implement process enhancements to improve efficiency and accuracy in lease, real estate and contract administration.