Lease Administrator

CTDI Careers • West Chester, PA

1d • Onsite

About The Position

The Lease Administrator provides strategic support for CTDI’s real estate portfolio and lease compliance across North America. This role ensures that all real estate costs and financial processes are proactively managed to drive savings and support operations teams. The ideal candidate has strong project management skills, financial acumen, and written and oral communication skills.

Requirements

• Minimum 2 - 5 years of experience in lease administration or financial analysis
• Proficiency in lease administration software and MS Office Suite
• Excellent communication and organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Work Authorization United States (Required)
• Must be 18 years of age

Nice To Haves

• Bachelor’s degree in Facilities Management, Business Administration, or related field preferred

Responsibilities

• Abstract new leases, amendments and other lease documentation into CTDI’s lease administration database
• Identify non-standard lease terms to be addressed in negotiations
• Track letter of credit schedules, including issuance of new LCs and LC reductions/escalations
• Track security deposit payment and return dates
• Review and approve monthly rent, operating expense, and one-time payments
• Prepare and distribute monthly reporting on lease activity and portfolio metrics
• Conduct CAM reconciliations and lease audits to ensure compliance and cost accuracy
• Verify pro rata share, gross-up calculations and calculations of base year expense and any cap or stops identified in the lease
• Ensure compliance with leases for all included and excluded charges
• Review invoices and back up documentation for accuracy
• Report findings to Divisional financial teams
• Coordinate with Accounts Payable to make payments and recognize credits in the appropriate period
• Provide required plans and budgets to landlords for approval of work
• Communicate progress to landlord and timelines to construction team
• Collect all final documentation to submit to landlord
• Provide necessary information to Accounts Receivables team to prepare invoices
• Follow up to ensure payment receipt
• Create and track purchase orders from creation through completion
• Maintain vendor payment and contact information

Benefits

• Weekly pay every Thursday
• Monthly Incentive Bonus
• Positive, team-oriented, inclusive workplace
• Health, Dental, Vision, & Prescription Coverage
• Paid holidays, vacation, & sick/personal time
• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Life insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level