Lease Administrator

Aston Carter•Fort Worth, TX

2d•$29 - $33•Hybrid

About The Position

The Lease Administrator reviews lease-related documentation, abstracts critical financial and contractual information, and ensures all lease data and rent obligations are accurately maintained in internal and external systems. This role manages commercial lease administration software, processes monthly leasing monetary obligations in line with internal policies, and serves as a key point of contact for tenants and internal stakeholders. The Lease Administrator works in a fast-paced environment, handling multiple projects and tasks while meeting deadlines and critical date obligations.

Requirements

Experience in financial reconciliations, budget review, and audit processes.
Experience and competence utilizing bespoke software and platforms, including commercial lease administration applications.
Ability to work in a fast-paced environment while handling multiple tasks and projects.
Ability to work independently while maintaining all deadlines and critical date obligations.
Excellent ability to communicate clearly and effectively in both written and verbal forms.
Excellent ability to build trust among colleagues and service partners.
Strong organizational skills with a focus on accuracy and attention to detail.
Bachelor’s degree required.

Nice To Haves

Prior experience in transactions management or lease administration within real estate preferred.
Experience working with commercial lease administration or transaction management for a real estate organization is preferable.
Demonstrated ability to coordinate records, including lease documentation and revenue-related information.
Ability to prepare professional letters and other tenant communications.
Comfort fielding calls from tenants and internal stakeholders and resolving inquiries efficiently.
Capability to work on regional projects from a central office location.
Proven efficiency in managing a high volume of varied tasks and projects.

Responsibilities

Review lease-related documentation and abstract critical information, including rent amounts and other financial obligations.
Track lease, renewal, and amendment rent commencements, as well as new location launches.
Transmit leases and related documents into a commercial lease administration software application.
Manage and maintain the commercial lease administration software application to ensure data accuracy and completeness.
Conduct monthly review, auditing, and processing of leasing monetary and rent obligations in line with internal spend and transaction policies.
Create correspondence and manage tenant relationships, including handling rent modifications and related communications.
Serve as a primary contact to tenants and internal stakeholders on lease-related topics.
Modify internal and external systems with up-to-date client and tenant information.
Establish and maintain accurate information for all new and current rent obligations within internal and external systems.
Coordinate records related to leases and revenue, ensuring information is organized and current.
Prepare and send letters and other written communications to existing tenants as needed.
Field incoming calls related to leases, rent obligations, and tenant inquiries, and respond in a timely and professional manner.
Work on different types of projects simultaneously, managing a variety of tasks while maintaining high standards of accuracy and efficiency.
Meet all deadlines and critical date obligations associated with leases, renewals, amendments, and rent commencements.