Lease Administrator

Weston Associates Inc.•Warrensville Heights, OH

3d•Hybrid

About The Position

Under limited supervision, the Lease Administrator is responsible for upholding the integrity of real estate portfolio data for a large and complex portfolio of tenants. This role manages, organizes, and reports on lease-related information including key dates, financial terms, and accounting transactions within MRI lease management software. The position partners closely with accounting, legal, and property management teams to ensure accurate lease execution, compliance, and portfolio performance.

Requirements

Strong analytical and problem-solving abilities
Excellent attention to detail and data accuracy
Ability to interpret complex legal and financial documents
Strong organizational and time management skills
Effective communication and collaboration skills
Proficiency in lease management software (MRI preferred)
Knowledge of lease accounting principles and financial reporting
Ability to manage multiple priorities in a fast-paced environment
Critical thinking and decision-making skills
Bachelor’s degree in Business, Real Estate, Finance, Accounting, or related field preferred
2–5+ years of lease administration, real estate, or related experience
Experience working with lease management systems (MRI strongly preferred)
Working knowledge of accounting principles (GAAP, cash, tax) preferred
Experience reviewing legal documents and contracts

Responsibilities

Manage a high-volume, complex lease portfolio encompassing all aspects of lease administration.
Input, maintain, and update lease data in MRI, ShareFile, and SharePoint systems.
Review, analyze, interpret, and summarize complex legal documents (leases, amendments, assignments, contracts, and terminations).
Ensure accuracy and completeness of lease data in coordination with the Accounting team.
Track critical lease dates and maintain reporting tools such as tickler systems and critical date reports.
Process lease documents including new leases, amendments, renewals, and extensions.
Prepare lease abstracts and perform quality control reviews to ensure data accuracy.
Create tenant welcome packages and provide move-in/move-out documentation.
Support preparation of legal documentation such as Estoppels and SNDA agreements.
Maintain organized lease files with accurate and current documentation.
Review property ownership changes and ensure proper documentation and timely payment processing.
Communicate with landlords to resolve lease issues and disputes.
Conduct CAM reconciliations and review operating expenses to ensure lease compliance.
Monitor and manage rent payment structures to ensure accurate and timely payments.
Provide reporting and analysis on lease data to Property Management leadership.
Identify inconsistencies or exceptions and escalate as needed.
Assist with budgeting, forecasting, and financial analysis (AR/AP, rent rolls, and budgets).
Respond to ad hoc requests and support cross-functional teams.
Act as a team lead, including oversight and quality review of third-party work.
Recommend process improvements and efficiencies to enhance lease and contract management.
Perform other duties as assigned.