Lease Administrator

WSP•Montreal, QC

5d•CA$69,900 - CA$102,500•Hybrid

About The Position

Play a key role in supporting WSP’s national real estate portfolio as a Lease Administrator. In this role, you will ensure accuracy, compliance, and efficiency across lease agreements and financial processes, helping sustain the environments where our teams deliver impactful projects across Canada.

Requirements

Minimum 3 years of experience in commercial lease abstraction or property administration
Strong knowledge of commercial real estate lease agreements
Ability to interpret and abstract lease documentation accurately
High attention to detail and accuracy when processing large volumes of data
Strong computer proficiency and ability to quickly learn new management information systems
Proficiency in French is required to support national initiatives and communication with French-speaking stakeholders
Strong organizational, communication, and time management capabilities
Effective problem-solving skills and attention to detail

Responsibilities

Review lease agreements and abstract key information including but not limited to lease provisions, clauses, options, critical dates, property information, and business, legal, and financial obligations
Enter and maintain lease agreement information within a lease management database, ensuring data integrity
Maintain and update lease activities including new leases, renewals/extensions, and terminations in a global lease database
Maintain records of all lease agreements, including executed agreements and correspondence with landlords
Set up and maintain suppliers/vendors and coordinate required forms in compliance with WSP policies for payments
Prepare and draft landlord notices in accordance with lease requirements for critical lease options
Review and monitor critical lease dates and ensure all obligations are met
Review lease documentation including leases, amendments, estoppels, and SNDAs for accuracy
Generate invoices for Tenant Improvement Allowances and submit reimbursement packages to landlords
Manage security deposit refunds, dispositions, and collection of aged receivables
Perform desktop review of year-end reconciliations and recommend items for audit related to operating expenses, real estate taxes, CAM, and additional rent
Support regional directors with lease-related reporting including costs, dates, and lease abstracts
Update landlord and management company contact records
Coordinate maintenance needs with landlords on behalf of the client
Coordinate move-in and move-out activities in accordance with lease requirements
Coordinate Certificates of Insurance and ensure they are kept current
Produce and distribute reports as required
Review monthly rent invoices and collaborate with landlords and Accounts Payable to resolve discrepancies
Generate monthly reports to process rent and ad hoc payments
Prepare monthly rent roll reports, adjusting rent information and processing retroactive payments as required
Manage subtenant income payments and track delinquencies
Provide year-end reconciliations to subtenants to support true-up payments