Learning Operations Specialist

American Society Of Hematology•Washington, DC

1d•$61,300 - $70,650

About The Position

Under the guidance of the Manager, Operations, The Learning Operations Specialist provides principal support for approximately 40-50 volunteer meetings sponsored by the department, specifically in the scheduling and preparation of both pre-meeting and post-meeting documents. This position also supports the department staff in operational processes including but not limited to financial management, budgeting, vendor payments, and expense reimbursements.

Requirements

Bachelor's degree required, or equivalent experience
Minimum of 3 years of administration, operations, or project management experience
Strong orientation to the use of technology and process improvement.
Comfortable learning online systems for budgeting, project management, and other administrative functions
Detail orientation, with excellent organizational and follow-through skills
Excellent oral, written and communication skills
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
Experience in handling confidential information

Nice To Haves

Customer service experience or prior work with a membership organization strongly preferred
Certification or coursework in project management preferred
Prior experience in a not-for-profit environment preferred

Responsibilities

Schedules significant internal meetings for departments as well as cross-departmental meetings.
Coordinates with additional meetings staff (internal and cross-departmental) to oversee completion of meeting scheduling
Manages preparation of departmental documents and meeting materials for volunteer group meetings in preparation for in-person and virtual meetings.
Manages and coordinates the production of post-meeting materials such as meetings, notes, and task lists to completion.
Provides guidance on schedule and project management for meeting minutes, meeting notebooks, and similar meeting requirements.
Assists in the development of the department budget, reviews monthly financial statements, prepares quarterly budget projections, and addresses requests from Finance during the audit process.
Processes department invoices and reimbursement requests.
Assists with vendor communication, payment, and procurement for Department activities.
Develops expertise in the financial and contractual administration of grant-funded projects.
Prepares, reviews, and maintains department standard operating procedures
Maintains department compliance with ASH administrative policies (travel, document retention, etc.)
Regularly reviews and coordinates updates to the webpages related to the department’s initiatives.