Learning & Development Project Assistant PTS

Associated Students•Pomona, CA

3d•Hybrid

About The Position

The Learning & Development (L&D) Project Assistant provides project coordination and operational support for the Associated Students, Inc. (ASI) Cal Poly Pomona learning team under the supervision of the Learning Experience Design Coordinator. The position helps manage timelines, track deliverables, organize meeting logistics, and monitor progress across training initiatives. It also supports blended learning development, vendor coordination, and evaluation reporting. The role is suited to students interested in project management, education administration, or organizational development. The position is part-time, scheduled for 12–20 hours per week, with shifts based on the organization’s operational needs. It is hybrid eligible. The role requires student employment eligibility at Cal Poly Pomona and satisfactory completion of a background check, including a criminal records check. The position is designated sensitive because it has access to sensitive data. Employees are mandated reporters under CANRA and CSU Executive Order 1083.

Requirements

Must be a currently enrolled Cal Poly Pomona student eligible to work in the United States; minimum enrollment requirements apply: 6.0 units for undergraduate students and 4.0 units for graduate students, or 12.0 undergraduate and 6.0 graduate units for international student employees.
Must have a Cal Poly Pomona GPA of 2.0 and be in good academic standing.
Must satisfactorily complete a background check, including a criminal records check, before employment.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities accurately and follow through.
Ability to work with data tracking, reports, and task coordination in a fast-paced, collaborative team.
Ability to take direction, work independently, manage time effectively, and meet project deadlines.
Strong written communication and interpersonal skills, and a collaborative approach to working with diverse stakeholders.
Ability to work with a diverse student population and campus community.
Ability to operate a computer workstation using word processing, spreadsheet, and other computer applications in use.
Ability to sit, talk, and hear frequently; use manual dexterity and eye-hand coordination; and use office equipment such as telephones, calculators, copiers, and fax machines.
Ability to walk, stand, bend, and lift up to 45 pounds.
Must sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

Nice To Haves

Interest in project management; all academic backgrounds are welcome to apply.
Familiarity with project management tools such as Monday.com and cloud-based collaboration platforms such as Microsoft Teams, or ability to learn them quickly.
Interest in learning operations, strategic planning, or adult education.
Willingness to learn about inclusive facilitation, psychological safety, and competency-based learning models.

Responsibilities

Maintain project schedules and task boards, such as Monday.com, for learning initiatives, tracking deadlines, risks, and dependencies.
Assist with internal meeting preparation, including drafting agendas, taking notes, tracking action items, and sending follow-up communications.
Track the status and inventory of learning content, supplies, evaluation tools, and vendor contracts for active training projects.
Coordinate with external facilitators, including scheduling, routing documents, and onboarding.
Organize and maintain program tracking files for professional development, blended learning rollouts, credentialing, and other initiatives.
Compile and help format evaluation results, attendance data, and survey responses for reporting and retrospectives.
Collaborate with the Senior Learning Experience Designer and L&D Manager to support quarterly dashboards and milestone reporting.
Maintain shared resource folders, templates, and forms used across learning projects and development teams.
Coordinate with other assistants to align timelines, communications, and project logistics.
Attend required training and retreats throughout the year.
Perform other related duties as assigned.