Lead Accounting Assistant PTS

Associated Students Inc•Pomona, CA

10d•$0 - $19•Hybrid

About The Position

Associated Students, Inc. (ASI) is a nonprofit corporation serving Cal Poly Pomona students through student engagement, leadership, employment, and Student Life programs and services. Its Financial Services team supports student groups, ASI departments, and the University while maintaining fiscal integrity, data accuracy, and compliance with CSU, University, and ASI policies. Under the direct supervision of the Accounting Supervisor, the Lead Accounting Assistant coordinates and oversees the work of Accounting Assistants. The position carries supervisory responsibilities and performs advanced accounting tasks, supporting accurate financial documentation, budget management, and preparation of financial reports. The role works with the Accounting Supervisor and other Financial Services units to support departmental goals and effective operations. This part-time position works 15–20 hours per week, with shifts based on organizational needs. It works on campus and is eligible for hybrid work. Employment is open to eligible Cal Poly Pomona students who meet the stated enrollment, GPA, legal-work-status, and good-standing requirements. The position is designated sensitive and requires satisfactory completion of a background check, including a criminal records check. Employees are mandated reporters under CANRA and CSU Executive Order 1083.

Requirements

Complete at least 8 units of accounting coursework.
Have at least 6 months of leadership experience; the posting specifies a minimum range of 6–12 months.
Maintain confidentiality and demonstrate a diplomatic, professional demeanor.
Be proficient with office workstations and word-processing, spreadsheet, and other relevant software applications.
Perform accurate, detailed work, particularly in financial accounting and reporting.
Work effectively with a diverse student population and campus community, promoting inclusivity and respect.
Satisfactorily complete a background check, including a criminal records check.
Meet ASI student employment eligibility requirements: be a Cal Poly Pomona student at least 16 years old and legally eligible to work in the United States; meet applicable enrollment minimums; maintain a minimum 2.0 GPA at Cal Poly Pomona and overall; and be in good standing with the University. Exceptions to unit-load requirements apply as described in the posting.

Nice To Haves

Major in Accounting or Finance is strongly preferred.

Responsibilities

Supervise and guide Accounting Assistants, ensuring effective allocation and completion of tasks.
Train and develop the Accounting Assistant team and coordinate cross-training.
Oversee and participate in complex accounting tasks, including detailed account reconciliations, financial analysis, and report preparation.
Assist the Accounting Supervisor in reviewing and approving subsidiary ledger transactions and general ledger postings.
Provide input and assistance in developing and implementing accounting processes and systems.
Align team activities with departmental goals and priorities in coordination with the Accounting Supervisor.
Answer Accounting Assistants’ questions and provide guidance on accounting procedures and policies.
Collaborate with other units within Financial Services to support cohesive operations.
Assist with preparing audit items and Financial Services department budget request items.
Contribute to special projects and initiatives that enhance departmental operations.
Perform other related duties as assigned.