Learning & Development Project Assistant

Associated Students Inc•Pomona, CA

8d•Hybrid

About The Position

Associated Students, Inc. (ASI) is a nonprofit corporation serving Cal Poly Pomona students through student engagement, leadership and employment opportunities, and Student Life programs and services. ASI employs approximately 500 part-time students and 60 full-time staff members and serves a campus population of over 28,000 students. It is a human-centered learning organization committed to care, growth, continuous improvement, innovation, equity, diversity, and inclusion. Under the supervision of and reporting to the Learning Experience Design Coordinator, the Learning & Development (L&D) Project Assistant provides project coordination and operational support for the ASI CPP learning team. The position helps manage timelines, track deliverables, organize meeting logistics, and monitor progress across training initiatives. It also supports blended learning development, vendor coordination, and evaluation reporting. The role is suited to students interested in project management, education administration, or organizational development. This position is scheduled for 12–20 hours per week, with shifts based on organizational operational needs, and is hybrid eligible. Applicants must meet ASI student employment eligibility requirements, including required enrollment and academic standing, and must satisfactorily complete a background check before employment. The position is designated sensitive because it provides access to sensitive data. Employees are mandated reporters under applicable California law and CSU policy. Cal Poly Pomona is a smoke- and tobacco-free campus.

Requirements

Must be a Cal Poly Pomona student eligible to work and legally authorized to work in the United States.
Student employees must be enrolled in at least 6.0 undergraduate units or 4.0 graduate units and be in good academic standing with a Poly Pomona GPA of 2.0; international student employees must meet the stated enrollment minimums of 12.0 undergraduate or 6.0 graduate units.
Must satisfactorily complete a background check, including a criminal records check, before employment.
Ability to manage multiple priorities with accuracy and follow-through, take direction, work independently, manage time effectively, and meet project deadlines.
Comfort working with data tracking, reports, and task coordination in a fast-paced, collaborative team.
Strong written communication and interpersonal skills and a collaborative approach to working with diverse stakeholders.
Ability to work with a diverse student population and campus community.
Ability to operate a computer workstation and use word-processing, spreadsheet, and other computer applications.
Willingness to learn about inclusive facilitation, psychological safety, and competency-based learning models.

Nice To Haves

Interest in project management; applicants from all academic backgrounds are welcome, with project management interests preferred.
Detailed orientation and strong organizational skills.
Familiarity with project management tools such as Monday.com and cloud-based collaboration platforms such as Microsoft Teams, or ability to learn them quickly.
Interest in learning operations, strategic planning, or adult education.

Responsibilities

Maintain project schedules and task boards, such as Monday.com, for learning initiatives, tracking deadlines, risks, and dependencies.
Assist with internal meeting preparation, including drafting agendas, taking notes, tracking action items, and sending follow-up communications.
Track the status and inventory of learning content, supplies, evaluation tools, and vendor contracts for active training projects.
Coordinate with external facilitators on scheduling, document routing, and onboarding.
Organize and maintain program tracking files for professional development, blended learning rollouts, and credentialing initiatives.
Compile and help format evaluation results, attendance data, and survey responses for reporting and retrospectives.
Collaborate with the Senior Learning Experience Designer and L&D Manager on quarterly dashboards and milestone reporting.
Maintain shared resource folders, templates, and forms used across learning projects and development teams.
Coordinate with other assistants to align timelines, communications, and project logistics.
Attend required training and retreats throughout the year.
Perform other related duties as assigned.