One Covenant Community Leadership Wells & Pipelines Administrator (PT)

North Park University • Chicago, IL

12d • Remote

About The Position

North Park Theological Seminary is seeking to hire a half-time, remote Leadership Wells & Pipelines Working Group Administrator in support of “One Covenant Community,” a five-year, large-scale collaborative project funded by the Lilly Endowment’s Pathways for Tomorrow Initiative. The Administrator will keep the Wells & Pipelines team moving, owning the logistics, documentation, and follow-through that allows a geographically dispersed volunteer team to do sustained, multi-year work together. The role is equal parts organizer and encourager: tracking commitments and deadlines with gracious persistence, and helping every team member feel seen, supported, and connected to the mission. This is a time-limited position, to end December 31, 2030.

Requirements

• Bachelor’s degree
• Exceptional organizational and logistical skills; proven ability to manage details, deadlines, and follow-through across multiple workstreams
• Strong written communication; able to produce clear meeting notes and warm, professional correspondence
• Proficiency with Zoom, Microsoft Office, Dropbox, and Slack (or ability to learn quickly)
• Self-directed and dependable in a remote work setting; able to keep flexible hours with availability for the team’s monthly meeting rhythm

Nice To Haves

• Advanced degree in ministry, education, nonprofit leadership, or related field
• A natural encourager with high relational intelligence; comfortable nudging busy people with grace and persistence
• Deep familiarity with the Evangelical Covenant Church, its congregations, conferences, camps, and culture — strongly preferred

Responsibilities

• Coordinate monthly virtual meetings and annual in-person gatherings: scheduling, meeting hosting, calendar invitations, travel and lodging coordination, venue logistics, and meal planning.
• Capture clear, action-oriented notes for all working group meetings and co-leader planning sessions; distribute summaries promptly; maintain organized records of decisions, action items, and deliverables in the team’s shared Dropbox and Slack.
• Track action items, subgroup deadlines, and survey or form responses; send timely, warm reminders to team members; flag stalled items for the co-leaders before they become problems.
• Notice and celebrate team member contributions, milestones, and life events; help sustain morale and belonging across a dispersed team doing long-haul work.
• Help draft, format, and distribute team updates, pre-reads, agendas, and reports; manage RSVPs and responses; keep the team’s contact lists and shared files current.
• Assist the co-leaders with scheduling, expense tracking and reimbursement submission, coordination with the One Covenant Community Project Coordinator and other working groups, and other administrative needs as they arise.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level