Leadership and STAY FLY Programs Coordinator

Fresh Lifelines For Youth•Redwood City, CA

11d•Hybrid

About The Position

Fresh Lifelines for Youth (FLY) is an award-winning non-profit organization dedicated to partnering with youth to unlock their potential, disrupt the pipeline to prison, and advance justice. By 2030, FLY aims to dismantle California’s pipeline to prison, equip 30,000 youth for healthy, free, and productive lives. The Leadership & STAY FLY Programs Coordinator will support both the San Mateo County (SMC) Leadership and STAY FLY programs. This role is responsible for direct service and supporting all program functions to ensure effectiveness and efficiency. The position involves coordinating program activities, managing data entry, and assisting in the delivery of FLY’s STAY FLY curriculum for transition-aged youth (18-25) in county jails. The ideal candidate is passionate about social and racial justice, youth development, and youth voice, and is inspired to help youth and young adults transform the systems that impact them. They should demonstrate strong coordination and project management skills, possess a connection to the San Mateo County community, be familiar with local community-based organizations, have excellent organizational skills, and be confident in supporting youth leadership development and facilitating discussion-based curriculum with Transition-Aged Youth (TAY).

Requirements

Deep commitment to equity, social, racial, and economic justice.
Strong organizational skills.
Ability to project-manage to deliver high-quality services for youth.
Belief in FLY’s vision and mission and resonance with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered.
Valid driver’s license and access to a reliable, properly registered, and insured vehicle suitable for transporting youth and program materials.
Ability to comply with all organizational driving, safety, insurance, and youth transportation requirements.
Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. Includes being aware of one’s own bias and privilege, building an understanding of systems of oppression, and valuing diverse perspectives; taking actions to learn and contribute to an environment that creates power-sharing, access, and opportunity within our community.
High Quality: Ability to own work, be accountable, and take initiative to produce high-quality results. Includes setting and achieving standards that demonstrate a high level of care and commitment to the mission, population, colleagues, and partners.
Collaboration: Ability to work effectively within a team and intentionally across teams to contribute to FLY’s mission and agency goals. When working with others, exercise strengths and build on the strengths of others.
Communication: Ability to convey information effectively with consideration of the situation and audience. Includes communicating clearly with people of different backgrounds and cultures, demonstrating self-awareness, empathy, and active listening.
Problem Solving: Applies critical thinking to problem solving that considers multiple perspectives and actively identifies creative solutions to address individual and systemic challenges.
Adaptability: Ability to adapt and respond to change effectively. Includes engaging in continuous learning, maintaining a solution orientation, and proactively seeking opportunities to be supportive of change that best serves the mission.

Nice To Haves

Connection to the San Mateo County community.
Familiarity with local community-based organizations.
Confidence in supporting youth leadership development.
Experience facilitating discussion-based curriculum with Transition-Aged Youth (TAY).
Experience with project management.
Emotional Intelligence: Demonstrates self-awareness and the ability to process one’s own emotions and their impact and influence on others. Includes maintaining a compassionate and authentic perspective on issues and information that allows effective work through challenges with teams and responding with empathy.
Change Management: Ability to recognize a need and assess readiness for change. Includes effectively promoting and building commitment toward change and successfully guiding teams through the implementation process.
Strategic Decision-making: Effectively structures and facilitates inclusive decision-making processes. Includes making responsible, informed decisions to improve organizational health and impact by using key information to solve problems and identify equitable solutions.
Develops & Motivates Others: Motivates, inspires, and supports teams and individuals through strong coaching, mentorship, and targeted development activities. Builds healthy and effective teams through regular feedback, collaboration, role clarity, and conflict resolution.
External Relationship Builder: Invests in and builds strong, trusted, and ongoing relationships with external partners and cultivates new relationships. Includes the ability to analyze and understand relationships as a strategy for achieving the mission, often navigating complex relationships while anchoring to FLY’s values.
Project Management: Ability to create project plans, implement them with effective delegation to team members, and manage them to intended impact, while adjusting course as needed. Includes managing at various levels of complexity and scale, anticipating potential barriers, and adapting plans to achieve desired impact.

Responsibilities

Organize and coordinate logistics for program workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, ordering meals, creating agendas, and maintaining a strict budget.
In collaboration with the STAY Lead Case Manager, support weekly workshops for STAY FLY, including reviewing and adapting curriculum to TAY requests/interests.
Provide ongoing support to program teams to ensure they have the materials they need.
Manually track all aspects of event execution in planning spreadsheets.
Create event flyers prior to program events and trainings.
Maintain and update all necessary information into FLY’s ETO database and Google Drive, ensuring accuracy (program enrollment, program attendance, youth paperwork, evaluation surveys, etc.).
Manage and organize youth/young adult liability waivers, medical binders, and ensure paperwork is up to date and physically with the team at each event for youth emergencies.
Transport youth to and from designated program events and activities, as needed.
Enter program reimbursements into budget tracking systems, submit to accounting, and provide updates to the Programs Manager on spending trends.
Co-facilitate STAY FLY curriculum with the Lead Case Manager, in the community and local jails.
Prepare and project-manage the annual Leadership Program Retreat for 20+ youth and 10+ staff, including staff training, all materials/food, location, and activities.
Work with the Leadership Program Manager to prepare youth for Peer Mentorship and Service Learning Internship projects; facilitate trainings and meetings alongside youth to develop their leadership skills.
Support the Leadership Team in pitching the program and recruiting youth to join new cohorts each year, including designing a recruitment calendar.
Regularly drive to program sites, schools, courts, community locations, and other work-related destinations.
Safely transport youth and program materials as required for program activities.
Maintain a valid driver’s license and access to a reliable, properly registered and insured vehicle suitable for these responsibilities.
Comply with all organizational driving, safety, insurance, and youth transportation requirements.
Complete authorized business travel, for which mileage and related expenses will be reimbursed in accordance with organizational policy and California law.

Benefits

Full medical, dental, vision, and chiropractic healthcare.
Retirement contribution match.
10+ PTO Days.
12 Holiday Days.
3-4 additional "rejuvenation days off" twice per year in July and December.
Annual Wellness Funds.
Annual Professional Development Funds.
Employee Assistance Program.
Annual Staff Retreat, Holiday Party, End-of-Year Celebration, Team Off Sites, and other FLY Events.
Customize your Work Schedule (dependent on supervisor approval based on positional and departmental needs).
Hybrid of In-Office and Remote Work (frequency of required in-person work is dependent upon the role).
8 Hours of Civic Engagement.
Mileage Reimbursement.